Direct Deposit Instructions

General Note about Timing of Changes & Monitoring Status

Due to a prenotification process, it may take up to thirty days before a new direct deposit account goes into effect. You can monitor the status of your bank account in MyWestern. Once your bank account transitions from a “Prenote” status to an “Active” status, your next payment will be direct deposited. It is important to provide accurate bank information to avoid payment delays.

Example picture of Direct deposit status being open

Example check highlighting Routing, Account, and Check number

First Time Enrollment for Direct Deposit

1. Log on to MyWestern 
2. Select the Employee Tab 
3. Select Pay Information 
4. Select Update Direct Deposit 
5. Enter the following banking information in the Add Allocation section: 
      a. Bank Routing Number (9 Digits)* 
      b. Account Number (length depends on your banking institution)
      c. Account Type (Checking or Savings)
      d. Indicate Amount or Percent to be deposited ** 
      e. Click the Payroll Deposit checkbox. 
6. Click Save. You should see a green checkmark near the top of the page indicating that your changes were saved successfully.  
7. Repeat for any additional accounts you would like to add. 

* If your bank name is not displayed after entering the Bank Routing Number in Step a, or you receive an error message, please email the Payroll Office for assistance.

** If you use multiple direct deposit accounts, selecting the “remaining amount” box on at least one account will ensure your full paycheck is paid via direct deposit. If you do not select the “remaining amount” box on at least one account, it is possible that a portion of your payroll will be paid by paper check.

Stopping a Direct Deposit

1. Log on to MyWestern
2. Select the Employee Tab
3. Select Pay Information
4. Select Update Direct Deposit Allocation
5. Click on the hyperlink beneath the Bank Name you’d like to delete
6. Click the “Inactive” check box.
7. Click Save. You should see a green checkmark near the top of the page indicating that your changes were saved successfully.

Changing an Amount on an Existing Account

1. Log on to MyWestern
2. Select the Employee Tab
3. Select Pay Information
4. Select Update Direct Deposit Allocation
5. Click on the hyperlink beneath the Bank Name you’d like to change
6. Enter new amount or percentage**
7. Click Save. You should see a green checkmark near the top of the page indicating that your changes were saved successfully.

** If you use multiple direct deposit accounts, selecting the “remaining amount” box on at least one account will ensure your full paycheck is paid via direct deposit. If you do not select the “remaining amount” box on at least one account, it is possible that a portion of your payroll will be paid by paper check.

Adding an Additional Bank Account

1. Log on to MyWestern
2. Select the Employee Tab
3. Select Pay Information
4. Select Update Direct Deposit Allocation
5. Enter the following banking information in the Add Allocation section:
       a. Bank Routing Number (9 Digits)*
       b. Account Number (length depends on your banking institution)
       c. Account Type (Checking or Savings)
       d. Indicate Amount or Percent to be deposited **
       e. Click the Payroll Deposit checkbox.
6. Click Save. You should see a green checkmark near the top of the page indicating that your changes were saved successfully.

* If your bank name is not displayed after entering the Bank Routing Number in Step a, or you receive an error message, please email the payroll office for assistance.

** If you use multiple direct deposit accounts, selecting the “remaining amount” box on at least one account will ensure your full paycheck is paid via direct deposit. If you do not select the “remaining amount” box on at least one account, it is possible that a portion of your payroll will be paid by paper check.

Reactivate Direct Deposit Bank Account that is currently Inactive

Contact the Payroll Office to reactivate a bank account that was previously inactivated.