Western Colorado University Faculty By-laws
ARTICLE I CONDUCT OF SENATE MEETINGS
Section 1 Regular Meetings.
The Senate shall meet at least twice each term if a quorum is available. All meetings shall be open in accordance with the provisions of Colorado law, except that at any meeting with a majority of Senators present, the Senator may declare an executive session thereby excluding all non-Senators, including ex-officio members. No formal action may be taken during executive session. (Amended 3/18/96)
Section 2 Special Meetings.
Special meetings shall be called by the Senate Chair, by a majority vote of the Senate, or by written demand of any Senator. Only business mentioned in the notice shall be transacted at the special meeting.
Section 3 Quorum.
A majority of the members of the Senate shall constitute a quorum authorized to transact any business duly presented at any meeting of the Senate.
Section 4 Notice of Meetings.
The Chair shall be responsible for developing an agenda for each regular meeting, and the agenda shall be distributed to the Senators three (3) days prior to the meeting.
Section 5 Order of Business.
The order of business for all regular Senate meetings shall be according to the agenda developed by the Chair. The order of business may be changed by a two-thirds affirmative vote.
Section 6 Senate Actions.
All Senate actions (bills or resolutions) forwarded to the faculty and/or President of the University shall be numbered with: Senate action, academic year, and sequence number of action.
ARTICLE II ELECTION OF SENATE STANDING COMMITTEES
Section 1 Eligibility.
Any faculty member is eligible to be a member of any Senate committee with the exception that members of the Faculty Personnel Advisory Committee must be tenured. (Amended 4/11/05)
Section 2 Membership on Committees.
Unless otherwise indicated in the Bylaws, membership on committees shall be as follows: each department shall be eligible to elect one representative to a committee; however, departments may choose not to elect a representative to any committee. These elections shall take place no later than four (4) weeks prior to the end of Spring Term. The Senate may by Senate rules appoint at-large members as deemed necessary. (Amended 4/11/05)
Section 3 Elections.
Election of faculty members to Senate committees by the Senate shall be conducted by the Senators during a regular meeting of the Senate and shall normally take place not later than four (4) weeks prior to the end of Spring Term, and otherwise as necessary.
Section 4 Terms of Office.
Terms of office on Senate committees shall be for two years.
Section 5 Replacement.
If a committee member is absent for two consecutive meetings, the committee chair will notify the member’s department. If the member does not resume attending or is not replaced in accordance with committee by-laws and misses a third meeting, that member will be precluded as a representative of that committee for the remainder of the academic year. Any committee member utilizing an alternate shall not be considered absent. (Added 10/07/96)
ARTICLE III STANDING COMMITTEES OF THE SENATE
Section 1 Composition.
There shall be such standing committees in the Senate as are designated in this article.
Section 2 Organization.
The standing committees shall hold an organizational meeting each Spring Term after the election of new members as herein before provided. The past committee chair shall attend and conduct the organizational meeting. The purpose of the meeting is to elect a chairperson to serve for the next academic year.
After election the elected chairperson of each standing committee of the Senate shall compile a list of all committee members and officers and shall present that list to the Chair of the Senate before the Senate's last regular meeting of the term. A list of all committee rosters shall be distributed to each Senator and forwarded to the office of the Vice President for Academic Affairs. The organizational meeting shall also set a tentative agenda for the committee to pursue during the following year.
Section 3 Committee Meetings.
Each committee shall schedule regular meetings as necessary to conduct its business. Meetings may be called by the chairperson or by any elected member. The chairperson shall preside over all meetings of the committee and present reports and recommendations to the Senate.
Section 4 Record of Meetings.
Each committee of the Senate and each subcommittee shall maintain a written record of its activities, and forward its minutes to the Chair of the Senate.
Section 5 Committee Reports.
Each committee chairperson or member designated by the chairperson shall periodically file a written report of its actions with the Chair of the Senate. The Senate shall consider each committee's report in a timely fashion either accepting the contents of the report or returning the matter to the committee for further study. All reports shall be forwarded to the faculty and/or the President for appropriate action. Each committee report shall be numbered with: the committee name, academic year, and sequence number of action. Prior to the last regular meeting of the Senate each committee shall file an annual written report with the Chair of the Senate.
Section 6 Committees and Subcommittees.
Standing committees have the right to create ad hoc committees and subcommittees which may include members of the faculty at large. These subcommittees shall make recommendations to the committee that created it. At the first regular Senate meeting following that creation each committee shall notify the Senate of any such creation, present the charge, and term of existence. (Amended 3/16/92)
Section 7 Term of Office.
Membership shall be for a two-year term. An objective for the composition of every committee shall be to provide for election of half the members each year.
7.1 Multiple Committees. Faculty members may serve on at most two standing committees.
7.2 Vacancies. In the event of a vacancy on a standing committee, a member shall be elected by the academic unit from which the vacancy occurred to fill the unexpired term. If the vacancy involves a member elected at large, the Senate shall elect a replacement.
7.3 Temporary Vacancy. In keeping with Article IV, Section 3.3 of the Faculty Constitution, a department may designate another faculty member as proxy for this member during his/her session off. (Added by amendment 4/30/93)
Section 8 Administrative Ad-Hoc Committees.
In the spirit of shared governance, Section 5.1 of the Faculty Constitution, ad-hoc committees should not duplicate Senate Committees. If formed, each committee shall notify the Senate of any such creation. The Senate will assign the ad-hoc committee to the appropriate Senate committee to which it will report. (Added by amendment 4/13/92)
Section 9 Election and Rules Committee.
9.1 Duties. The Election and Rules Committee shall:
a. Conduct the elections for at-large Senators in the Spring.
b. Conduct other elections as directed by the Senate, and act as tellers.
c. Monitor the election processes for which there is a specified procedure in each of the departments and report any and all infractions to the Senate.
d. Examine the Constitution and Bylaws for the purpose of recommending changes which would result in a more effective operation of the Senate.
e. Consider procedural problems at the written request of a committee of the Senate or the Chair of the Senate.
f. Prior to the election of Senators during the Spring Term, examine the staffing pattern of each academic unit to determine the number of Senators allocated according to Article IV of the Faculty Constitution and notify each department of the number allocated.
g. Certify the eligibility for the election of Senators to comply with Article IV of the Constitution.
h. Serve as final authority on interpretation of the Constitution and Bylaws.
i. Appoint a Parliamentarian for the Senate.
j. Adjudicate jurisdictional disputes between/among committees, including but not limited to assignment of matters to standing committees.
k. Determine the yearly election calendar for Senate and committee elections.
9.2 Membership. The Election and Rules Committee shall consist of the Vice-Chair and Clerk of the Senate and two other Senate members.
Section 10 The Curriculum Committee.
10.1 Duties. The Curriculum Committee shall review all curriculum questions and make recommendations to the Senate concerning the curriculum of the college, including, but not limited to:
a) degree programs
b) certificate programs; and
c) general studies requirements.
10.2 Membership. The Curriculum Committee shall consist of the members chosen according to Article II, Section 2 and The Director of the Library. In addition, The Vice-President for Academic Affairs and the Registrar shall be ex-officio, non-voting members. The designee of either of these administrative officers who works directly under the supervision of that officer may substitute for that administrative officer. (Amended 10/26/98)
10.3 Student Representation. The Curriculum Committee shall include a student member appointed by the student government body in order to assure student consideration of curricular matters before the Committee.
10.4 Sub-Committees. Sub-committees of the Curriculum Committee--Reporting. All sub-committees of the Curriculum Committee will report to the Curriculum Committee in accordance with Article III, Section 6.
Section 11 The Academic Policies Committee.
11.1 Duties. The Academic Policies Committee shall make recommendations to the Senate on all matters related to academic standards, including, but not limited to: a. academic evaluation policies, standards, and procedures b. academic calendar c. admission d. suspension e. transfer credits f. re-admission qualifications g. advising and academic counseling h. the grading system i. academic due process for students (in such areas as grade appeals, plagiarism and other forms of cheating, falsification of records, etc.) j. graduation requirements
The committee is also charged with applying these policies to individuals insofar as that application falls within the charge of one of the following mandated subcommittees:
11.2 Membership. The Academic Policies Committee shall have its membership chosen in accordance with Article II, Section 2. In addition membership shall include: a) chief academic officer of the university administration; b) chief student affairs officer of the university administration; c) administrative officer with primary responsibility for conducting the registration of students into courses; and d) the administrative officer in charge of academic support services for students. The designee of any of these administrative officers who works directly under the supervision of that officer may substitute for that administrative officer. (Amended 10/18/93; 3/18/96; Replaced 8/31/98)
11.3 Student Representation. The Committee shall include one student member appointed by the student government body in order to assure consideration of student views with respect to policies relating to academic standards. (Amended 10/18/93) (Amended 3/18/96)
11.4 Rights of Members and Procedural Rules.
a. All members shall have all rights normally attendant upon membership, including, but not limited to, the right to: participate in debate; make, second and amend motions; and vote (or abstain from voting) on any and all matters properly come before the committee.
b. In the absence of Senate Bylaws, Rules, or other directives to the contrary, the committee may establish its own rules of procedure and operation. (Added by amendment 10/18/93)
Section 12 Faculty Personnel Advisory Committee (FPAC).
12.1 Duties. The Faculty Personnel Advisory Committee shall make recommendations to the Senate on policies and practices concerning full-time and part-time faculty, including but not limited to:
a. Salary planning, especially concerning annual salary administration plans
b. Fringe benefits
c. Evaluation of faculty
d. Leaves of all types
e. Retention and non-retention of probationary personnel
f. Tenure review
g. Promotion in rank
h. Emeritus status.
i. Minority faculty (gender, ethnic, handicapped, etc.).
j. Status of faculty rights, including the prevailing climate for academic freedom and faculty opportunity for participation in policy formation at the University.
k. Academic responsibilities of the faculty.
l. Upon written request by a faculty member, restrictions on academic freedom, harassment, breaches of confidentiality, and infractions against affirmative action; and prepare a summary report to the Senate.
12.2 Membership. The Faculty Personnel Advisory Committee shall have its members chosen in accordance with Article II, Section 2. All members of FPAC must be tenured members of the faculty. Departments without tenured faculty mey select a tenured faculty member from another department to represent their interests on FPAC. (Amended 4/11/05)
Section 13 Intercollegiate Athletic Committee.
13.1 Duties. The duties of the Intercollegiate Athletic Committee shall include but not be limited to making recommendations to the Senate concerning intercollegiate athletic policy, such as intercollegiate sports supported by Western, standards for student participation, and oversight of participation based upon overall student progress.
13.2 Membership. The Faculty Athletic Representative shall be appointed by the President and will chair this committee. The Faculty Senate shall appoint four members from nominated candidates to the Intercollegiate Athletic Committee. In addition, the Athletic Director, the Assistant Athletic Director, the Senior Woman Administrator and the Student-Athlete Advisory Committee president or designee will be non-voting members of the committee. Two students, one male and one female, each with a cumulative grade point average of at least 2.5, and not currently on an intercollegiate roster, will be appointed to the Intercollegiate Athletic Committee by the Student Government Association. (Amended 10/21/02; 11/05/08; 4/13/09).
Section 15 Assessment Committee
15.1 Duties: The Assessment Committee shall oversee all curricular related assessment activities on campus and act as the faculty liaison to other assessment groups on campus. The purpose of the committee is to help devise and implement assessment strategies, to disseminate best practices across campus and to create an assessment culture on campus. The committee’s duties shall include, but not be limited to:
a. Overseeing the implementation of and making recommendations regarding the academic assessment plan by reviewing:
- assessment of General Education and essential skills
- senior level knowledge of essential skills and major discipline content surveys
- alumni knowledge of essential skills and major discipline content surveys
- annual discipline assessment with the Vice President for Academic Affairs
- five-year program review with the Vice President for Academic Affairs
b. Overseeing the collection and interpretation of data and advising the Office of Institutional Research and Vice President for Academic Affair’s office regarding assessment results.
c. Overseeing communication by the Office of Institutional Research and the Vice President for Academic Affair’s office regarding assessment results.
d. Working closely with the General Education and Curriculum Committees to facilitate the implementation of assessment procedures.
e. Coordinating with Student Affairs to review overarching assessment practices.
f. Making recommendations to the Faculty Senate regarding adjustments to the Academic Assessment Plan.
15.2 Membership: The membership shall be made up of five at-large members (no more than two from any department) and elected by the Senate. Serving as ex-officio, non-voting members shall be a representative from the office of the Vice President for Academic Affairs, a representative from the Office of Institutional Research, a representative from the library, and a student member, designated by the Student Government Association.
Section 16 Information Technology Committee
16.1 Duties: The Information Technology Committee shall have the following responsibilities:
a. Review plans for instructional use of technology and update plans as appropriate.
b. Review plans and promote plans for faculty development in instructional technology as appropriate.
c. Keep the faculty acquainted with instructional opportunities and to hear faculty concerns related to technology.
d. Advise the administration on technology issues related to instruction, faculty research, and security.
e. Review plans involving security, email, networking or other functions affecting the faculty's use of information technology. (Amended 2/12/07)
16.2 Membership: The Information Technology Committee shall consist of the members chosen according to Article II, Section 2. In addition, the Vice President for Academic Affairs, the Director of Computing, Media and Telecommunications, and the Director of the Library, or their designees, shall be ex-officio, non-voting members. (Amended 4/11/05)
Section 17 Graduate Studies Committee
17.1 Duties: The Graduate Studies Council shall assist the Curriculum Committee and the Academic Policies Committee and make recommendations to the Senate on all matters related to graduate studies, including, but not limited to:
a. Review and evaluate proposals for graduate courses and graduate degree programs before proposals are considered by the Curriculum Committee.
b. Facilitate the review of new curricular programs by an external consultant.
c. Review and evaluate academic policies related to graduate studies and making recommendations, as necessary, to the Academic Policies Committee.
d. Review the qualifications of candidates for graduate faculty standing and make recommendations to the Vice President for Academic Affairs.
e. Provide a voice for graduate education in the University planning process.
f. Promote and sponsor graduate activities to create an appropriate learning environment for graduate students.
17.2 Membership: The Graduate Studies Council shall consist of five at-large tenured or tenure-track representatives, elected by the faculty, with no more than two representatives from any department, and one ex-officio member who shall be the Vice President for Academic Affairs or his or her designee.
Section 18 Graduate Studies Committee
a) Duties: The General Education Committee shall coordinate GE related activities on campus and act as the faculty liason to other curriculum groups on campus. The purpose of the committee is to support and promote General Education on the campus and to aid in assuring the campus is in compliance with state and accreditation agreements. The committee’s duties shall include, but not be limited to:
facilitate and coordinate campus discussion and education concerning General Education
coordinate General Education assessment
communicate and coordinate with Curriculum Committee and Assessment Subcommittee
Aid in compliance with state General education policies and agreements
Coordinate with Academic Affairs responses to outside agencies concerning state and accreditation General Education issues
b) Membership. The membership shall be made up of at least 7 members including the General Education Coordinator.
i) General Education Coordinator: The General Education Coordinator will be appointed from the faculty by the office of the Vice President of Academic Affairs
ii) faculty representation: one representative of Essential Skills, one representative of Social Sciences, one representative of Natural Sciences, one member of Arts and Humanities and two at large faculty members. Serving as an ex-officio, non-voting member shall be a representative from the office of the Vice President for Academic Affairs. (Amended 4/22/2013)
ARTICLE IV EXTERNAL COMMITTEES AND REPRESENTATIVES
Section 1 CFAC (Colorado Faculty Advisory Council to CCHE)
One member of this council shall be selected by the Senate in accordance with CFAC by-laws. Selection shall take place at the annual organizational meeting of the Senate.
Section 2 Faculty Trustee (State Universities in Colorado)
The election for the Faculty Trustee shall be conducted by the Senate election committee during the last two weeks of April in accordance with the policies set forth in the Board of Trustees Policy manual.
Section 3 Trustees Commission on Governance and Personnel Welfare (State Universities in Colorado)
A representative to the commission shall be selected by the Senate in accordance with the Commission rules at the annual organizational meeting of the Senate. The representative shall be elected from among the non-Senator nominees provided by the Senators.
Section 4 Complaint Resolution Panel
As provided in the Western Colorado University Institutional Handbook, Appendix II Complaints Among Professionals, section VII.A., the Faculty Senate is responsible for the selection of four members of the Complaint Resolution Panel. Members will be elected by the Senate at its annual organizational meeting at the end of the spring semester from nominations received from the faculty at large.
Section 5 Faculty Liaison to the Western Colorado University of Colorado Foundation
The Faculty Liaison is a one year at-large position elected by the faculty from nominations obtained by the Election and Rules Committee during the first two weeks of April. The Election and Rules committee will oversee the election by faculty vote of the Faculty Liaison during the last two weeks of April. The duties of the Faculty Liaison shall include attendance at Western Foundation meetings to act as liaison between the faculty and the Foundation and reporting to the Faculty Senate at the next scheduled Senate meeting. (Amended 12/5/2010)
ARTICLE V AMENDMENTS TO THE BYLAWS
An amendment to the Bylaws may be initiated by any member of the Senate by presenting it in writing to the Senate.
Proposed amendments to the Bylaws must be presented in writing at least one meeting, regular or special, prior to the Senate meeting at which the vote is taken.
The Bylaws may be amended by a 2/3 affirmative vote of the Senate at any meeting. Voting shall be by ballot.