Identifying Funding

Principal investigator/Project Director

• Identify funding source
• Review program guidelines

Sponsored programs Director

• Assist with funding searches
• Clarify program guidelines if necessary
• Establish accounting string for Grant Fund

Proposal Preparation and Submission

Principal investigator/Project Director

• Prepare technical proposal
  • scope of work
  • biosketches
  • collaborators or other personnel
  • other proposal components required by sponsor
  • complete IRB requirements as appropriate
• Identify subcontractors
• Identify other administrative requirements e.g., subcontracting plan
• Prepare proposal budget and submit draft to sponsored program director
• Identify sources of any required cost sharing
• Prepare Pre Submission Tracking Form and obtain all required departmental signatures
• Provide a copy of the complete proposal and the signed Pre Submission Tracking Form to sponsored program director at least ten working days prior to submission
• Request incentive award at time of submission if applicable

Sponsored programs director

• Contact sponsored program office at subcontractor’s institution to request administrative materials
• Provide information and assistance in completing administrative information
• Prepare proposal budget from draft provided
• Provide information and guidance on sponsor and university cost sharing requirements
• Review proposal for conformance to sponsor and university requirements
• Determine that protocol information provided is valid
• Determine that PI/PD is in compliance with conflict of interest requirements
• Review budget – both sponsor and cost shared
• Provide institutional signature
• Copy and submit proposal

Proposal Submission and Sponsor Review

Principal investigator/Project director

• Prepare and submit necessary human subjects and animal use protocols (some sponsors may require this step to precede proposal submission)
• Prepare responses to sponsor inquiries during review process and provide response to sponsored program officer

Sponsored programs director

• Review response
• Verify compliance information (e.g., protocol approval dates, key personnel have completed required education in the protection of human research participant)
• Provide institutional signature on response as needed
• Once proposal is submitted, any communication between sponsor and Western employee should be copied to OSP