Managing Expenditures

All sponsored projects are considered to be restricted funds.

Thus all charges to sponsored projects must be:

  • Reasonable, allowable, and allocable to the project
  • In accordance with program plans and objectives
  • Clearly required for the project
  • Consistent with the budget established for the project (in total, by category, or by line item, depending on sponsor requirements)
  • Incurred within the project time period
  • In accordance with sponsor regulations, university policy, and Office of Sponsored Programs procedures for implementing those regulations and policies

 Any deviations from the above require justification and/or additional sponsor approval. Sponsored program officers can provide information and advice on what may or may not be charged to a sponsored project and they can assist in seeking required approvals.