Post Award Administration, Navigating the research administration process

Award Terms and Conditions

Reporting Requirements on Sponsored Projects

The end product or deliverable of almost every sponsored project is, at a minimum, the final technical report and the final financial report. In addition, the sponsor may have other reporting requirements (such as monthly, quarterly, or annual reporting of technical progress, patent reports, fiscal reports, etc.) throughout the course of the project. Fiscal reporting is completed by the Grants Manager in coordination with the PI/PD.

It is the principal investigator’s/project director's responsibility to ensure required technical progress reports are submitted to the sponsor on time. Often, such reports are required before sponsors will release continuation funding. Sponsors have a wide range of formats in which they require technical reports to be submitted. All final reports must be submitted through the Office of Sponsored Programs. 

Modifications to Sponsored Agreements

Sometimes it is necessary for a sponsored project agreement to be modified. For instance, the principal investigator may need to rebudget funds from one category to another, require additional time to complete the project or change the scope of work. For federally funded projects, only grant or contracting officers within the sponsoring agency can modify agreements. The sponsor’s program officials (i.e., technical contacts) are not authorized to approve any changes to agreements.

For most agreements, principal investigators/project directors should prepare a letter to the sponsor requesting the desired change and explaining why it is necessary. The letter is countersigned by the Director of the Office of Sponsored Programs who submits it to the appropriate sponsor. To ensure enough time for a response, requests should be made at least 45 days in advance of the desired effective date.