Accepted Transfer Students

Welcome to the next steps in the process for accepted transfer students. Please go through the following checklist as you prepare to come to Western:

NOTE: Transfer students coming in for the Fall 2016 semester will be receiving a letter with their student ID and an email with their account activation in the new year. We are sorry for the delay, but please be patient with us as we generate incoming student ID's. 

Discover Your MyWestern Account
  • Visit the Current Student page to access financial aid information, check your student email and learn more about class registration. Your Student ID number will be your username (stu######).
  • Your password will come to you in a separate envelope from Information Technology Services shortly after you receive your acceptance packet. To receive a new password, contact IT Services.
Credit Transferability
  • Information on how to access your credit evaluation will be emailed to you from Registration Services.
  • Evaluations are typically mailed one to two weeks after you receive your acceptance.
Secure Your Financial Aid
  • Fill out the Free Application for Federal Student Aid (FAFSA) online at Western’s school code is 001372.
  • Check the status of your financial aid and scholarships and accept/modify/decline student loans through your MyWestern Account. Financial Aid applications for 2016 start January 1, 2016.
  • Visit Western's Financial Aid Tools page for additional Financial Aid resources.
 Submit Your Residence Life Materials
  • There are three steps:

1. Visit, to complete the housing applications and lifestyle-preference questionnaire. These questionnaires can be filled out starting November 3, 2015 for Spring 2016 students. 

2. Pay the $100 housing deposit through your MyWestern account by selecting Student & Financial Aid Menu > Pay Bill or Tuition/Housing Deposit > Items for Purchase, Housing Deposit. You may also pay your deposit by check (payable to "Western State Colorado University"), or credit card by contacting the Cashier's Office at 970.943.3003.

3. Select your residence hall by visiting, beginning December 3, 2015. 

Confirm Your Enrollment
  • Once you’ve made your decision to attend Western, you may confirm your enrollment and reserve your spot in the in-coming class by submitting your $200 tuition deposit. You will need to submit your deposit before you can register for classes. You can submit your deposit through your MyWestern account by selecting Student & Financial Aid Menu > Pay Bill or Tuition/Housing Deposit > Items for Purchase, Tuition Deposit. You may also pay your deposit by check (payable to "Western State Colorado University"), or credit card by contacting the Cashier's Office at 970.943.3003. 
  • Note: Tuition deposits are only necessary for your first semester at Western. 
Register For Classes
  • For details and registration instructions, please visit the Academic Resource Center’s website. Class registration for new transfer students will begin: ​
    • Spring Admits: Nov. 9,  2015
    • Fall Admits: May 2, 2016
  • ​​The first step to register for classes is to take a 30-45 minute survey. Once you complete the survey, the Academic Resource Center (ARC) will contact you with your class schedule within five (5) business days. Check your Western email as this is where your schedule will be sent. Remember, classes do fill up, so please complete the survey as soon as possible once new student registration is open. 
  • If you are planning to request disability-related accommodations and/or services, please complete the Disability Services Request Form online. If you have any questions about services or the process, please contact Disability Services at 970.943.7056. 
 Complete Think About It Course
  • If you are under the age of 21 when classes begin, you will receive an email (to your Western email address) from Campus Clarity with a link to an online program called "Think About It". This is a required course that examines the interconnected issues of hooking up, drug and alcohol abuse, sexual violence and healthy relationships through the lens of self-reflection and social justice. We believe you will find the assignment educational and entertaining; it's interesting, engaging, informative and was created with students for students. You will not be able to receive your Mountaineer ID Card without having completed the course, so it is important that you set aside time (about 3 hours) to complete the program.​
Get Ready For Orientation
  • New Student Orientation is required for all new students to Western. All first-time freshmen under the age of 21 will attend Fall Freshman Orientation. Students will be automatically signed up for this program when they are registered for classes and will receive a confirmation email with additional details. Learn more about the program on the New Student Orientation page.​
    • Spring Admits: Spring Orientation is Saturday, January 9, 2016 at 1pm in the University Center. This program will consist of important information about Western and the Gunnison community. The cost is $50 and will be applied directly to your MyWestern account. 
    • Western also offers optional Wilderness Based Orientation (WBO) trips before the regular fall Orientation.  Registration for WBO begins June 1, 2016 through your MyWestern Account. For more information, check out the Wilderness Based Orientation Website
  • Learn more and sign up at
 Send Immunization and Selective Service Records
  • These forms will be emailed to you after you register for classes. Colorado law requires students to show proof of immunity against measles, mumps, and rubella. At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on-campus proof of meningoccocal vaccine or waiver is required. 
  • You can find the forms under Student Affairs
  • Forms can be faxed to 970.943.2254, emaled to, or mailed to Student Affairs, Taylor Hall 301, Gunnison, CO 81231. 
  • If immunization records are not completed by registration for your second semester, a hold will be placed on your account and you will not be able to register. 
  • Missing items will appear on your checklist when you log into MyWestern. 
Submit Your Final Official College Transcripts
  • You must send your final official college transcripts to the Admissions Office so a final transfer credit evaluation can be completed.
Get Your Books
  • Sign up for the Books-To-Go Program at or pick up all your books during your first week of classes at Western's Bookstore located in the University Center.
Pay Your Tuition Bill
  • You will receive a paper billing statement by mail.
    • Spring Admits: If you register after December 7, you will not receive a paper bill and must check your balance online. Adding/dropping classes and changing housing or meal plans MAY affect your account balance. Check your current account balance through your MyWestern Account after making any changes.
  • Payment is due in full on or before the first day of classes unless you set up a W-Pay Payment Plan.
  • Pay your bill and enroll in e-Refund online through your Inside Western Account.
  • Colorado resident students: authorize your COF stipend through your MyWestern Account.
  • Contact the Cashier’s Office with questions on your billing statement.
 Move On To Campus
  • Incoming transfer students will be able to move into their residence hall on:
    • Spring Admits: Saturday, Jan. 9, 2016 

Other items to consider

Disability Accommodations
  • If you are planning to request disability-related accommodations and/or services, please complete the Disability Services Request Form.
  • Contact the Academic Resource Center at 970.943.7056 with any questions about this process.
Advanced Coursework
  • All official college transcripts, and/or AP or IB scores must be sent to the Admissions Office in order to receive credit.
  • You will receive a formal evaluation of these credits via email three to four weeks after submitting them to Western.
  • Have these official documents sent to: Admissions Office, 600 North Adams Street, Gunnison, CO 81231. Or you can email them to
  • Note: You will not be able to register for classes until ALL official transcripts have been received and a transfer evaluation has been completed. 
Honors Program
  • All high achieving and motivated students are welcome to join the Honors Program. Students with a 3.5 GPA or above will receive a formal invitation.
  • This is a 21 credit program that works with your major and minor to create an experience where students develop various social and academic skills.
  • For more information on this program, contact the Honors Director, Dan Cress, at 970.943.3007 or
Western on Facebook
  • To join the Facebook app exclusively for current and prospective Western students, log on to your Western Email Account to find your personal invitation.
Westerners in Transition (WIT)
  • The WIT program provides additional services for adult learners and non-traditional students.
  • For more information, check out the WIT page or contact the WIT Director, Jessica Vogan, at 970.943.2891.

Important Phone Numbers

OfficePhone #
Academic Resource Center970.943.7056
Admissions Office970.943.2119
Cashier’s Office970.943.3003
Financial Aid970.943.3085
IT Services970.943.3333
Orientation Office970.943.2469
Residence Life Office970.943.2101
Student Affairs Office970.943.2011


Please direct all mailed items to the appropriate office at Western State Colorado University, 600 N. Adams St., Gunnison, CO 81231.