Parents Information about Financial Aid

Welcome to the Western State Colorado University’s Student Financial Services web pages. A Western education is an excellent investment in your child's future parents of Western students are key partners in the financing of their children’s education. We look forward to helping you through the financial aid and billing process, and invite you to contact us with any questions that may arise.

For your convenience, we have provided a general financial aid calendar below to help guide you through the aid application timeline. The timeline also provides direct links to other Western web pages for additional details. This calendar reflects the typical timeline that high school seniors and their families will follow for fall 2018 enrollment at Western.

Timeline 2018

Beginning October 1, 2017

Apply for Aid- File the 2018-19 Free Application for Federal Student Aid (FAFSA). When filing on-line, be sure to create a FSA ID which will be your username and password for federal aid and completing the FAFSA.  This is an annual application.

Submit your FAFSA application by March 01, 2018 to receive the best award package available.

Beginning in March

Award Letters- Award letters to new freshmen who completed the 2018-19 FAFSA will be mailed out.  The award letter will provide information about the sources and amounts of financial aid the student may be eligible for, along with an estimate of 2018-19 costs.

The award letter mailing also includes important information that students should review and understand.  This information includes Terms and Conditions of Financial Aid; the Satisfactory Academic Progress Policy for Financial Aid and a Worksheet to help families estimate out-of-pocket expenses.  NOTE:  Continuing students will not receive a paper award letter.  They will receive an email notification of their award.

Federal Student Loans- Federal student loans must be accepted in order to receive them.  Students can accept, modify, or decline student loans on their MyWestern account.  For instructions on completing this, please refer to the Financial Aid Instruction Guide.

Students who will borrow through the Federal Stafford Loan program for the first time must complete the following:

Federal Stafford Entrance Loan Counseling

Federal Stafford Loan Master Promissory Note (MPN)

Please note that no loan funds can be received by the student unless the student completes both the loan counseling and the Master Promissory Note.

Students should notify the Financial Aid Office of any scholarships or grants they are receiving from outside sources (from high schools, civic or religious organizations, or others).

Apply for College Opportunity Fund- This is for Colorado Residents only.  The College Opportunity Fund (COF) provides a stipend to eligible Colorado resident undergraduate students. The stipend pays a portion of total in-state tuition. Students wishing to use these funds must apply for COF and authorize Western to access the funds on the student’s behalf.

For instructions on completing this, click here or use our Financial Aid Instruction Guide.

April 1

Common Scholarship Application Deadline- Students can access this application online from Western’s Financial Aid webpage or by clicking here.

Beginning in May

Verification-   Any student whose FAFSA was selected for verification by the federal processor must provide additional documentation to the Financial Aid Office.  This must be completed to receive federal financial aid.  These students will be sent instructions on how to submit documents and complete the forms required.  For further instructions on completing this, please refer to the Financial Aid Instruction Guide.

Students can go to their MyWestern account to view documents that are required and links to online forms.

July 1

Parent Loan- Parents can apply for a Federal Parent Loan for Undergraduate Students (PLUS) if they wish to borrow a parent loan to assist with any college expenses that are not already covered by other forms of student financial aid. If a parent is denied the PLUS Loan, the student may be entitled to borrow additional Stafford Loan funds and should contact our office for guidance.

Private Loan- Private loans may be an option if your financial aid does not cover your expenses at Western.  If this is an option you wish to know more about or refer to our loan page.

Late July

First Billing Statement- Students receive their first billing statement for the Fall 2018 semester from the Cashiers Office. The bill reflects applicable charges for tuition, fees, room and board, and a meal plan. Students can view their bill online on their MyWestern account.  Financial aid is NOT reflected on paper billing statements.

Early August

Financial Aid Applied to the Students Bill- Student grants, institutional scholarships and federal loans are applied to student accounts 10 days prior to the start of the term (August 10th). Expenses not covered by scholarships, grants and loans are due the first date of classes, August 20th. 

August 20, 2018

Fall Semester Begins- Welcome!   The Financial Aid Office encourages students to visit our office with any questions.  No appointment is necessary.

First Payment Due- The Fall 2018 semester expenses not covered by scholarships, grants and loans are due the first date of classes. Students and families are provided information about the “W-Pay” plan administered through the Cashiers Office.  

Refunds-  Refunds for the Fall 2018 semester will not be processed until the first day of classes.  Students should arrive on campus with money for books, supplies and miscellaneous expenses.

Fall bill must be paid in full in order for the student to be permitted to register for the Spring 2019 semester.


Students receive their first billing statement for the Spring 2019 semester.

December 14, 2018

Fall semester ends.

Important Dates for 2017-2018 school year

Fall class registration for new students opens: May 1, 2018
New students move into residence halls: Wednesday August 15 from 9 a.m. - 5 p.m.
Freshmen Orientation: Wednesday August 15 - Sunday August 19, 2018
First day of fall classes: Monday August 20, 2018
Family Weekend: TBD
Spring break – no classes: TBD