Reserving Vehicles

Reserving a Vehicle

Reservations should be made as far in advance as possible, and are accepted on a first come, first served basis. To reserve a state vehicle, a Vehicle Request Form (available on website) must be filled out and sent to Facilities.

Plan your trip with plenty of time to spare in case problems are encountered along the way. If the driver of the vehicle is not performing within the course and scope of his employment at Western Colorado University, an Authorized Volunteer Form must be completed and submitted with the vehicle request.

Presently, the motor pool has no vehicle suitable for off-road travel. The 15-passenger vans and the Suburban are not off-road vehicles and should not be scheduled for such use.

The completed Vehicle Request Form must be approved and signed by the department head signifying that the necessary funds are available and that all potential drivers are listed on the master list (located in the office of the Associate Vice President for Finance and Administration). A vehicle reservation is not confirmed until a completed and approved request form is submitted to the Facilities Services Department.

If you determine that there will be a cancelation, you must notify Transportation Services by email at  within 24 hours of your departure time (unless the cancelation is due to weather factors). Failure to do this will result in a $50.00 cancelation charge to your account.