Admissions, Financial Aid, Career Services and the Registrar's Office will host a zoom meeting Tuesday, June 2nd at 2pm MST. Each department will share helpful information specific to transfer students interested in transferring to Western! There will be time for a Q&A at the end.
Date, Time: Tuesday, June 2nd at 2pm
Click here to register in advance
After registering, you will receive a confirmation email containing information about joining the meeting.
Summer Financial Aid webinar information
We at Western want you to feel confident when you approach paying for college and want to help you learn how to best prepare for what’s to come this fall. We hope you will join us for a zoom session with our Financial Aid team to gain insight on general financial aid information, budgeting practices you can start now to prepare, how to find and prepare for a workstudy job as well as ask any questions on additional topics you have. We can’t wait and look forward to seeing you!
Updated May 13, 2020
Prior to returning to campus, you must contact Residence Life staff. Failure to do so could result in the University denying your request to return to on-campus housing.
Western Colorado University maintains the authority to require the self-isolation of a student seeking to return to campus. The following conditions represent reasons a person may be required to self-isolate:
- If you have been outside Gunnison County for more than 24 hours
- If you have been in close contact with someone under care for suspected exposure to COVID-19
- If you have been in close contact with someone who has tested positive for COVID-19
- If you are displaying symptoms associated with COVID-19 – you are also encouraged to report your symptoms via the Gunnison County COVID-19 Symptoms Self-Report Form and Western’s Quarantine Form at housing.western.edu
7-day Self-Isolation Guidance:
If you have been outside of Gunnison County or identify with any of the reasons listed above, you are expected to follow this guidance while self-isolating for 7 days.
- If you are moving back into a multiple bedroom apartment and/or have a roommate currently in your apartment on-campus, you will have to isolate within a designated isolation room on a specific floor and/or in a specific building as identified by Residence Life staff.
- Avoid grocery shopping, visiting retail establishments, or picking up restaurant purchases except drive-through options
- Avoid washing your clothes or utilizing public spaces
- You will need to bring seven (7) days-worth of food, supplies, and/or purchase a To-Go Meal Plan to be delivered by Sodexo (20, 40, 80 Mt. Plan) @ 970-452-9236
Whether you are returning to campus or have remained on campus all semester, you are expected to follow the below protocols to ensure your safety and the safety of the campus community.
- On-campus residents are required to sign a COVID-19 On-Campus Resident Policy agreeing to comply with the Western Colorado University COVID-19 guidance and protocols, as well as County and State Public Health Orders
- You must wear a fabric covering or mask that covers your nose and mouth when going through public hallways or gathering places?
- Practice frequent hand-washing and hand sanitizer (alcohol content greater than 60%) use and avoid touching your eyes, nose, and mouth with unwashed hands
- You must maintain 6 feet physical distance from others
- When utilizing public areas, you must be prompt to ensure proper compliance with distancing guidance in compact areas
- Visitors will not be allowed in the residence halls
- If you begin experiencing symptoms after returning to campus, follow the Self-Isolation Guidance listed above and complete the Western Quarantine Form at housing.western.edu to identify needed resources and/or supports and the Gunnison County COVID-19 Symptoms Self-Report Form
- You must be aware of and follow protocols for each University Building, please look at external signage on doors and the COVID-19 Resources and Updates Page for guidance
Failure to comply with the COVID-19 On-Campus Housing Protocols could subject you to disciplinary procedures outlined in the Student Handbook. Resulting sanctions may include anything from fines to eviction from Residence Halls. Western Colorado University is taking the COVID-19 Pandemic seriously and its top priority is keeping the campus and community safe.
Updated May 13, 2020
Summer Meal Plans
Mountaineer 20, 40 and 80 meal plans will be available for summer 2020. To purchase a summer meal plan, call Residence Life at 970.943.2101.
Please complete the Meal Order Form each week by 8 a.m. Monday for the upcoming week.
This form will help us plan for approximately how many people we will be serving each week. It only takes a few minutes to complete. We appreciate your participation.
Please visit our Rare Air Café Facebook page for current updates and menu postings.
We will serve from Mad Jack's only. Please note that the menu will be limited, but will always include a full meal to include choices of vegan/vegetarian option, a meat/protein option, and a beverage and dessert. Please let us know if you need gluten-free or other allergen accommodation.
In order to help comply with the gathering of no more than nine people and social distancing of at least 6 feet between people for Grab and Go, we are assigning meal times based upon the first letter of your last name:
- A-H: first 20 minutes of service time
- I-Q: second 20 minutes of service time
- R-Z: third 20 minutes of service time
You will enter the UC only through the Central South Patio door adjacent to Mad Jacks Café, one person at a time, to pick up your to go meal, and then exit through the southeast door adjacent to the bookstore. There are no dining in or seating options allowed at this time.
- Lunch 11:30 a.m.-1 p.m.
- Dinner 5 p.m.-6:30 p.m.
Saturday and Sunday
- Brunch 10 a.m.-11:30 a.m.
- Dinner 5 p.m.-6:30 p.m.
Starting Monday, March 30, we will only be serving lunch and dinner. The service times will remain the same for those meals (Lunch: 11:30 a.m.-1 p.m., Dinner: 4:30 p.m.-6 p.m.). A continental breakfast may be picked up either at lunch or dinner the day before.
For students living on campus with a meal plan, meal swipes will work as normal. For students living on campus without a meal plan, we will accept flex, cash, credit card or Mountaineer Cash. Our prices are:
- Breakfast $7.75
- Lunch $9.45
- Dinner $9.85
Mad Jack's Summer Hours
Mad Jack's Cafe will be open June 1 - August 8, Monday - Friday, 11:30 a.m. - 6:30 p.m.
Please contact Western campus dining services with questions by texting or calling 970.452.9236.
After considering several options and taking into account feedback from students, the 2020 commencement ceremony has been rescheduled for 10 a.m. September 26, 2020 at the Mountaineer Bowl.
This September Commencement will have all the pomp and circumstance of a typical May ceremony, with speakers, individual honoring of each undergraduate and graduate-program honoree, and a post-ceremony reception. We encourage our graduate program graduates as well as December 2019 graduates to join us also on September 26, 2020.
Anyone who cannot attend September 26 will be invited to join next year’s graduates at Western’s May 2021 Commencement. Students who already bought caps, gowns, and tassels who cannot attend may contact Teri Haus at 970-943-7195 for refund/return info, as well as book buy-back info.
Refund for Commencement Cap and Gown
Students can receive a $40 refund for returning their cap/gown/tassel, or can keep the tassel and return cap/gown for a $35 refund. Those in Gunnison can schedule an appointment to return by calling 970-943-2196. Those out-of-down can ship them back (trackably: via FedEx or UPS) to the Western Bookstore at 1 Western Way, Gunnison, CO 81231, with a contact phone number so we can process a credit card refund for you.
Western IT Services has added some new technological equipment to boost the Western Wireless signal to the East Hurst parking lot. This new area is intended for Western students, faculty and staff who do not have adequate internet access elsewhere.
Reimbursement of applicable 2019-20 room, board and fees
We are reimbursing these specific prepaid charges:
- Residence Hall housing cost for March 23 – May 8, for students who did not remain in campus housing after Spring Break and who are not receiving a scholarship covering room costs.
- Meal plan costs for March 23 – May 8, for students who did not remain in campus housing after Spring Break and who are not receiving a scholarship covering meal plan costs. The reimbursement will include any prepaid Flex Plan balances. Graduates and non-returning students on Mountaineer 20/40/80 Plans will be reimbursed; returning students’ 20/40/80 plans will roll over to the 2020-21 academic year.
- Student fees for March 23 – May 8 for mandatory Student Government Association, Athletics and Sustainability fees. If you paid optional Renewable Energy, Campus Recreation and Scholarly Activity fees, you will be reimbursed for that March 23 – May 8 interval.
These charges will be reimbursed as follows:
- For graduating or non-returning students: In the form of cash refund (less other outstanding student-account balances), to be credited to linked account at student’s financial institution (if set up) or by check to your permanent address on record. We request that non-graduating students notify Student Financial Services directly of intent not to return by June 1 in order to receive a cash refund.
- For returning students: In the form of a scholarship reflecting all reimbursable prepaid costs specified above, credited to tuition, room or board balances for the 2020-21 academic year.
To initiate the process for refund or scholarship for residence hall charges, you must have moved out and have completed a Room Condition Contract; contractually stipulated charges for room damage and unreturned keys will be debited. Graduating or non-returning students will have housing deposits reimbursed; returning students will have housing deposits credited toward 2020-21 balances.
Academic Resource Center: Campus Disability Support
ACCUPLACER and WebCAPE exams are being administered remotely and proctored via Zoom until further notice. Please contact Cheyenne Terry for additional information.
CLEP exams will not be administered until further notice.
Disability Services is conducting intake meetings via Zoom until classes resume in August. If you need to schedule an intake meeting to facilitate academic and housing accommodations, contact Cheyenne Terry.
The ARC Staff can be contacted as follows for assistance throughout the summer:
Katie Wheaton, Director – email@example.com; 970-943-3216
Laurel Fisher, Rady Program Advisor – firstname.lastname@example.org; 970-943-7042
Derek Harwell, Success Advisor/Exploratory Program Coordinator – email@example.com; 970-943-7058
Mikay Elliott, Academic Advisor/Study Away Program Coordinator – firstname.lastname@example.org; 970-943-7122
Cheyenne Terry, Disability Services and ARC Testing Services Coordinator – email@example.com; 970-943-7056
Front Office Assistants, firstname.lastname@example.org; 970-943-7056
Fall 2020 campus plans
Western is planning on hosting class on campus for the Fall 2020 semester. Western will communicate any changes in this plan with students in the coming months.
University Counseling Center and Campus Medical Clinic: Summer Services
Starting the 1st week of June, the University Counseling Services will be available for teletherapy
- Services are available to established clients who are now in or out of state due to COVID-19. Unfortunately we cannot provide services to new clients who are currently out of state. If students out-of-state call to request services we will work to help connect them to their local support network.
- Tuesdays and Wednesdays from 8 a.m.-5 p.m. (closed 12-1pm for lunch)
- Open access/same day access: 2pm-3pm
- Schedule appointment: call the University Counseling Center, 970-642-4615 (on Tuesday) or Center for Mental Health call center, 970-252-3200 (available during normal business hours) and please identify as a Western student.
Additional Mental Health Resources:
- If you’re experiencing a mental health emergency, contact, 970-252-6220 (the 24/7 local crisis line) or call 911.
- You can also use the Crisis Text Line, free, 24/7, text-based service can be accessed by texting “HOME” to 741741. Individuals will be connected with a crisis counselor in minutes and engage in a conversation via text. To be clear, a crisis may include a wide range of emotional pain
The Campus Medical Clinic, as usual, will be CLOSED for summer break. Western students remaining in the Gunnison Valley for summer break are directed to Gunnison Valley Health Family Medicine Clinic (GVH FMC) for medical services.
- Address: 707 N. Iowa St. in Gunnison
- Phone: 970.642.8413
- Hours of operation:
- Monday-Friday: 8 a.m.-5 p.m.
- Saturday: 9 a.m.-1 p.m. (starting Saturday, May 9th with limited availability)
- Sunday: Closed
We will continue to monitor the policies and regulations to provide the highest quality of services to students during this time. For any additional comments or questions, please contact Scott Cantril.
Campus Visits and Preview Day
Our June 12 Preview Day will occur virtually, on the following schedule (tentative):
9:00-9:30am Welcome Session & Event Overview
9:30-10:30am Individual Academic Info Sessions & Q&A
10:30-11:30am Student Panel and Parent Session
11:30-12:30pm Crimson & Slate (Admissions & Financial Aid & Res Life)
We recommence campus visits July 1. Though we have suspended May campus visits, we would love to personally introduce you to our campus and the Western experience: register for Summer Experience, sign up for June 12 Preview Day, or take a virtual campus tour.
Library: Leslie J. Savage Library will be closed until further notice. The Savage Library website offers many resources for students and faculty, and library staff are still available to help.
University Center: all main doors: CLOSED with swipe access only for all staff that currently have access to the building
South Side Patio Door by Mad Jack's:
- CLOSED beginning Saturday 3/28
South Side Patio Door by Bookstore:
- OPEN Monday-Friday noon-2 p.m. for access to Mail Center for pick up and drop off of mail for all campus departments and students
- Special requests need to be directed to Cindy Asbury at 970-943-2468 or email@example.com
Mountaineer Field House: closed until further notice.
Electronic door access changes
All electronically managed doors will require a card swipe to enter. Additionally, student access to academic and administrative buildings is currently disabled. This includes all work-study students.
Student access can be restored on a case-by-case basis by contacting your Building Manager. If you do not know your who your building manager is, contact Aaron MacLennan (firstname.lastname@example.org).
NOTE: Unless you are in an emergency situation, do not use a physical key if a card swipe is available. Using a physical key results in a Door Forced Open alarm and makes managing our facilities ineffective.
Please refer to the following table for information about your building:
Paul Wright Gymnasium, Crawford Hall, Kelley Hall, Hurst Hall, Quigley Hall, Borick Hall
Academic buildings will be receiving limited janitorial services until further notice.
Admin Assistants and Chairs manage student access.
All visitors will be limited
Administrative (Taylor Hall)
Admin Assistants and Chairs manage student access to academic spaces.
Field House, all facilities
Field House will not be receiving janitorial services during this time.
Recreational use will be strictly prohibited.
Open, limited access
To limit and focus traffic, only south doors will be operable
Paul Wright Gym, all facilities
#Essential Services include Facilities Services, Security, IT Services and Cabinet
School of Graduate Studies application fee
Western's School of Graduate Studies has waived application fees for the 2020-21 academic year.
Faculty and Staff Resources
Faculty Resource Guide
We continue to advise that Western faculty and staff work from home if their job duties permit remote work.
IT Work Order System
If you need equipment or assistance during your transition to studying or working remotely, please submit a request through the IT Work order system describing what you need. IT staff are able to fix most problems remotely but will schedule an in-person appointment with you if necessary.
The primary tools available for staff remote access are:
Zoom Conferencing Service
We have acquired a Zoom account for all employees. You can activate your account by going to https://western.zoom.us and selecting Sign In. Use your @western.edu email address as the username and your regular Western password. NOTE: If you are already using a Zoom account, you should continue to use that account. We are investigating how to transfer information between accounts.
After you have activated your account, you may also install a mobile app on your phone. If you choose to use the app, you must select SSO and enter “western” when prompted. Sign in with your email address and normal password (see attachment).
Zoom is fairly intuitive but if you have difficulty or need a quick tutorial, put in a work request and we will walk you through Zoom use.
Office 365 Suite
Office365 provides access to the Microsoft Office Suite of desktop tools (Word, Excel, PowerPoint, etc.) as well as OneDrive for online file storage and sharing, 365.western.edu. Use your @western.edu email address as the username and your regular Western password to login.
You can access your email from any device by going to https://mail.western.edu.
You can forward your Western phone number to a cell phone by using the Shoretel desktop application. More detailed instructions will be available soon.
If you are already set up and using access Banner from home, you may continue to do so.
We are in the process of deploying a Virtual Private Network (VPN) client to all Windows computers. Once this is installed you may see it running in the system tray in the lower corner of your screen. Do NOT log into this client, even if prompted, while on campus as it will cause connectivity problems.
Once we have fully deployed the VPN client we will be following up with further instructions.
Native web services like MyWestern, Skype for Business, etc. will continue to work as usual.
Banner and File Share Access
If your Western computer is a laptop-equipped with a camera, you should have what you need for basic requirements. The Zoom client is very effective when used from a phone.
We have a limited number of laptops, webcams, etc. on site (more on the way) and will distribute these on a case by case basis.
Resources for faculty on transitioning to online format
Refer to this online guide created by Western library staff that offers resources, tips, articles and tutorials to help transition your courses to online format.
Virtual Private Network (VPN) access for faculty and staff
You should see the client pop up during a computer restart. If you do not, hit the Windows Key and type Global and you should see the client installed (see below).
Once you have the client installed and you need off campus access to Banner or Departmental file share, please submit an IT work request to activate the VPN. Please include in your request the resources you need to access, e.g. Banner. The VPN service in not yet active, but we expect to have it completed no later than early Monday morning. IT will be in contact once the VPN services is ready to go.
Accessibility supports for remote teaching
Documents provided on Canvas and Blackboard need to be accessible to students with disabilities. For documents using the Microsoft Office Suite, the built-in accessibility checkers will provide feedback on errors and guidance on how to fix them.
Text Equivalents for Audio and Video
For any recordings, either audio or video, a text equivalent must be provided. For audio, this is a transcript; for video, captions. The best way to create a text equivalent is to write a script and record from that. However, if this is not an option, you can use auto-generated captioning tools like YouTube or Otter.ai to generate a transcript or caption file. You will need to edit the file to be accurate; auto-generated captions are typically about 60-70% accurate, which is unacceptable for students.
Make a text announcement in advance of a live video call informing students about the live meeting, and tell students to reach out to Disability Services if they need live captioning as an accommodation.
Text Equivalents for Images
Any images included in the course site need a text description. In documents, the accessibility checker will advise on how to add a text description. In Canvas or Blackboard, the image uploader may have a field for alternate text, which is where you can add a brief description of the image. It is recommended that this description is no longer than a tweet or about 140 characters.
If you’d like to learn more about creating an accessible course, please contact Cheyenne Terry at Disability Services via email at email@example.com or by phone at 970-943-2113.
What to do if you have COVID-19 symptoms
Initial symptoms of COVID-19—fever, coughing, and shortness of breath—are similar to those of seasonal flu. That said, the seasonal flu itself is a significant public health risk. Anyone with flu-like symptoms should remain home (notifying faculty or supervisors as appropriate) until these symptoms subside.
If you have traveled recently to an area in which COVID-19 has been prevalent, and/or have symptoms that worsen over several days, the CDC and local health authorities strongly advise:
- Call the Gunnison County Health Hotline at 970.641.7660
- Remain in your dorm room or place of residence (we will follow up as appropriate with roommates or housemates), and refrain from contact with other individuals until a diagnosis can be confirmed and further instructions can be tailored toward your circumstance.
- If you are a student, notify Dr. Abel Chavez.
- If you are a Western employee, notify your supervisor.
What to do after you recover from COVID-19
A student or employee who has had COVID-19 symptoms and was either:
- Confirmed with positive COVID-19 test
- Directed to self-quarantine by a health or government official
- Self-certified (based on this self-certification form) with COVID-19-like symptoms
must, per CDC and local guidelines, have allowed 72 hours to pass at home since all symptoms have concluded without aid of medication (100.4+ fever, shortness of breath, dry cough), and must have allowed 14 days to pass since the onset of those symptoms. Before coming to campus or their worksite, individuals who feel they have met those criteria should notify their supervisor and Western Human Resources by phone to discuss and get confirmation from the supervisor that the individual is ready to return to work. We note that most campus jobs have been moved to remote locations and can be performed online, and that even many jobs that typically require on-site presence have not resumed physical operations on campus.
Administrative leave for employees with COVID-19
The state of Colorado has authorized 30 days of paid administrative leave for individuals who are unable to work due to COVID-19. Individuals with this illness must complete the state self-report form (in lieu of a doctor's note) to receive this benefit. If you are experiencing COVID-19-like symptoms, please use the confidential forms below to report your illness to both the county and state:
I need to take leave because of circumstances surrounding COVID-19. What are the rules regarding this?
The federal Families First Coronavirus Response Act (FFCRA) requires employers, including Western, to provide their employees – faculty, staff and temporary – with (1) emergency paid sick leave or (2) expanded family and medical leave for specified reasons related to COVID-19.
The FFCRA is effective April 1, 2020 through December 31, 2020.
Qualifying Reasons for Leave:
Under the FFCRA, an employee qualifies for emergency paid sick leave (EPSL) if the employee is unable to work (or is unable to telework) due to a need for leave because the employee:
Is subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
Has been advised by a health care provider to self-quarantine related to COVID-19;
Is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
Is caring for an individual subject to an order described in (1) or self-quarantine as described in (2);
Is caring for a child whose school or place of care is closed (or child care provider is unavailable) for reasons related to COVID-19; or
Is experiencing any other substantially similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.
An employee is unable to work due to a bona fide need for leave to care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19. (Same as reason 5 above.)
The emergency paid sick leave (EPSL) applies to all employees – faculty, staff and temporary.
The expanded family and medical leave provides emergency public health leave (EPHL) for all employees – faculty, staff and temporary – who have been employed at least 30 days.
Duration of Leave:
For reasons (1) – (4) and (6): A full-time employee is eligible for up to 80 hours of EPSL, and a part-time employee is eligible for the number of hours of leave that the employee works on average over a two-week period.
For reason (5): A full-time employee is eligible for up to 12 weeks of leave (2 weeks EPSL and up to 10 weeks EPHL) at 40 hours a week, and a part-time employee is eligible for leave for the number of hours that the employee is normally scheduled to work over that period.
Calculation of Pay:
Employees unable to work for leave reasons (1) – (4) and (6): EPSL shall be paid at either their regular rate or the applicable minimum wage, whichever is higher, up to $511 per day and $5,110 in the aggregate (over a 2-week period).
Employees unable to work for leave reason (5): EPSL and EPHL shall be paid at 2/3 their regular rate or 2/3 the applicable minimum wage, whichever is higher, up to $200 per day and $12,000 in the aggregate (over a 12-week period—two weeks of paid sick leave followed by up to 10 weeks of paid expanded family and medical leave). Employees may supplement the 2/3 pay with their own accrued leave to make wages whole.
Any employee in need of either type of FFCRA leave must complete the request form and forward it to the Kim Gailey, Human Resources Director.
Western's procedure after learning of a positive COVID-19 case
Western's COVID-19 Task Force receives notification of the case, either directly or through an intermediary.
A Task Force representative speaks with the individual, advises them to continue self-quarantine off-campus (if not in campus housing) or in their room (if in campus housing) for an appropriate period per Colorado Department of Public Health and Environment guidance. The Task Force gathers the information needed to support that individual’s welfare and guide campus response.
Task Force members simultaneously reach out to convey relevant information to Western and external officials about the positive test that include (but may not be limited to):
The President and Senior Cabinet
The Office of Student Affairs (who then would notify potentially affected students)
Human Resources (who then would notify potentially affected faculty and staff)
Facilities (to initiate comprehensive cleaning of affected spaces, based on CDPHE guidance; note that the virus’s lifespan on surfaces ranges from a few hours to a few days)
Residence Life (if the student lives on campus)
The Public Information Officer (for relevant public communication and update on the western.edu/cv site, where positive cases in the Western community are continually publicly logged)
Gunnison County’s Public Health Director, the Colorado Department of Higher Education and other external authorities as appropriate
A Western representative would later reaches out to the COVID-19-positive individual to offer support and adaptation to their circumstances to aid their recovery and access to resources as a Western community member.
Gunnison County public health orders
To stay on top of quickly changing local regulations, click the "Public Health Orders" tab on the Gunnison County coronavirus webpage.
People 60 and older
According to a Gunnison County public health order released on March 16, older adults (age 60 and older), including employees, and individuals with underlying medical conditions that are at increased risk of serious COVID-19 are not permitted to attend events with more than 10 people present. However, employees who must be present at their job site to perform necessary duties are permitted to report.
To read the full order, visit the Gunnison County Health and Human Services webpage.
Assistance for people who are self-isolating
Call the Gunnison County Delivery Assistance Hotline at 970-641-7959 if you need help with food and pharmaceutical deliveries. These services are reserved for people who are at-risk, over 60, and/or symptomatic or otherwise in quarantine. The hotline is operational from 9 a.m.-5 p.m., 7 days a week.
How to Help
Donate to the Western CARES fund
If you are inspired to support our students with a donation, please consider a gift to the Western CARES (Critical Aid Relief Emergency Support) Fund. Your gift will support students who need assistance with unexpected emergency expenses and other essentials to sustain their continued education and success at Western.