Summer 2015 Conference Assistant
The Conference Assistant works in conjunction with the Office of Residence Life & Conference Services to deliver quality service to conference guests who visit Western State Colorado University during the summer months, and to Western students who choose to live on campus for the summer. Responsibilities include, but are not limited to, day-to-day conference support, residence hall administration, linen service, customer service, on-call duty rotation, conference group check-in and check-out, and additional duties as assigned.
◦Work with the Assistant Director of Housing Operations & Conference Services and other Residence Life staff to coordinate summer conferences lodging, key maintenance and reconciliation, work order submission, linen distribution, making beds, removing linen from rooms, and facility usage for the season as needed.
◦Assist with projects at the beginning of the season which may include moving furniture, inventorying conference supplies, and preparing hall for guests.
◦Serve as a representative of Residence Life & Conference Services and Western State Colorado University to summer residents and conference guests, and be knowledgeable about campus resources and their services.
◦Respond to the day-to-day needs of conference groups to ensure quality service.
◦Assist in greeting summer conference guests at the dining facility.
◦Assist with conference group and resident check-in and check-out.
◦Work with Residence Life staff to plan 5 programs for summer residents.
◦Serve in on-call rotation with the other Conference Assistants to respond to after-hours lockouts and emergencies.
◦When on call, the CA will remain within Gunnison city limits, i.e. able to return to campus within 5-10 minutes if necessary. When on duty, the CA will remain on campus and assist students and guests as needed.
◦Whether on duty or not, the CA is responsible for consistently confronting and reporting suspected violations on an Incident Report Form to the Residence Life professional staff member on call.
◦The CAs are responsible for informing and educating summer students about their rights and responsibilities as students, residence hall policies and procedures, and University and residence hall expectations concerning standards of conduct.
◦Work with Campus Security regarding incidents involving conference groups or summer residents.
◦Assist with day to day responsibilities and other projects in the Residence Life & Conference Services main office such as customer service to conference guests, students, incoming students, and parents, answering the phone, filing, office cleaning, and other duties as designated by Residence Life & Conference Services professional staff.
◦Attend and participate in weekly staff meetings.
◦Work with custodial staff to provide services to guests in residence halls as necessary.
◦Other duties as assigned.
This is a 3/4 time position with varied work hours including evenings and weekends. The average workweek is 30 - 35 hours. Approximate dates of employment are May 20, 2015 through August 21, 2015 with the possibility for work projects prior to May 20th start date. Vacation must be requested and approved.
Conference Assistants will not be allowed to take more than 1 class during the summer session, and are not to have any additional employment (both on and off campus) during the term of their employment unless approved by the Assistant Director of Residence Life for Housing Operations and Conference Services. Students who are returning as Resident Advisors or Orientation Leaders in the fall will be excepted from this to attend fall RA Training or Orientation Training and may have more hours earlier in the conference season to adjust for participation in Training.
Housing on campus in an apartment-style residence hall room shared with other Conference Assistants at no cost (living on campus is required for the position), meals provided in the dining hall while working, and a stipend of $2800.