Requests for Information
Registration Services is able to provide comprehensive information throughout a student's college career. This page has been developed as a resource to assist a wide variety of people including current students, parents, potential employers, and alumni. Anything from dates of attendance to replacement diplomas; we strive to make difficult information easy to obtain.
Release of Academic Information and Your Rights to Privacy
(Buckley Amendment and FERPA)
Information regarding your rights to privacy, and information regarding data regarded as "directory" information may be found in the Student Handbook.
For questions about your right to privacy and information that may be released to the public, please contact the Office of Student Affairs, (970) 943-2011. Registration Services follows the federal regulations regarding student privacy. We cannot give out academic information over the phone, including grades or GPA. We will not give out any academic information to anyone who is not the student without the student's written permission. This restriction also includes parents.
If you wish to have your grades sent to your parents, please fill out the Authorization for Release of Academic Information form and submit it to the Office of Student Affairs in Taylor 222 for processing.
Replacement Diploma Requests
The only copy of a student's diploma is the one that was issued upon graduation. The Office of the Registrar does not keep a copy. For a replacement diploma to be issued, please fill out the Replacement Diploma Request form.
The attendance and graduation of the person in question will be verified by the Registrar’s Office.
Replacement diplomas are available for a fee of $20, which must be made in advance. The diploma will be issued only in the name under which the student attended Reed. (In the case of an official name change, court documents must be produced, and the Official Transcript will indicate the new name.)
Prior to pick-up or mailing of the replacement diploma, originals or notarized copies of one of the following must be produced for identification:
- Current Driver's License
- Passport
- Birth Certificate
The replacement diploma may not be exactly identical to the original.
Please send all required information to :
Office of the Registrar
Western State College of Colorado
600 N Adams, Taylor 201
Gunnison CO 81231
Transcript Requests
For transcript requests, please see the Transcripts and Grades page,
Verification of Enrollment/Degree
The Registrar's Office at Western is able to provide the following types of verification:
- Enrollment Status: The Registrar's Office can verify enrollment status and dates of attendance at Western State College of Colorado. This is considered directory information and public, unless the student specifically requests otherwise. Verifications may be used for multiple purposes, including insurance coverage, internship and scholarship applications, visa applications for study abroad programs, etc.
- Graduation: Western can also verify graduation dates, the type of degree awarded and major. Also public information, his type of verification can also be requested by anyone unless specified otherwise by the student.
- Loan Deferments: The Registrar's Office at Western also verifies enrollment status for purposes related to loan deferments. Generally the loan servicing agency provides specific forms that the student must request. The student can send or bring the form to Taylor Hall 201 to request it be filled out and sent to the loan servicing agency.
- GPA: Western State College of Colorado is able to verify a grade point average when a student makes the request. If parents wish to request such information, the student and parents must sign the Authorization for Release of Academic Information form and file it with the Registrar's office. All requests for GPA information must be made in writing with the signature of the student (or parents if a waiver is on file). If the office does not have record of the student's consent to release academic information, the college cannot and will not release such information to parties other than the student.
Additional verifications may be completed by contacting the Registration Services Office directly at (970)943-7003, faxing a request to (970)943-2212, or dropping by Taylor 201 during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m..