Admitted Transfer Checklist

Welcome to the next steps for admitted Transfer students! Please go through the following checklist as you prepare to come to Western.

Activate Your MyWestern Account
  • You will receive an email with instructions on Activating your MyWestern account using your student ID as your username. 
  • Once activated, reset your password at
  • MyWestern is where you view financial aid information, DegreeWorks, class registration dates and much more!
Credit Transferability
  • Transfer credit evaluations take place 1-2 weeks after you are accepted. You will receive an email notifying you that your evaluation has been completed and is now posted to your DegreeWorks profile. 
  • For questions on the Transfer Credit Evaluation process, contact the Registrar's Office at 970.943.7003 or
 Apply for Financial Aid
  • Beginning October 1, 2017, fill out the Free Application for Federal Student Aid (FAFSA) online at Western’s school code is 001372.
    • Priority deadline for the 2018-2019 academic year is March 1, 2018
  • Check the status of your financial aid and scholarships and accept/modify/decline student loans through your MyWestern Account. Financial Aid awards will be available beginning:
    • Fall 2018 Admits: Mid-March, 2018
  • Visit Western's Financial Aid page for additional resources.
 Confirm Your Enrollment
  • Once you’ve made your decision to attend Western, you may submit your $200 tuition deposit. You will need to submit your deposit before you can register for classes or housing. You can submit your deposit through your MyWestern account. You can also pay your deposit by check or credit card with the Cashier's Office at 970.943.3003. 
    • Note: Tuition deposits are non-refundable and only necessary for your first semester at Western.
Submit Your Residence Life Materials
  • There are three steps:

1. Pay the $100 housing damage deposit through your MyWestern account. You can also pay your deposit by check or credit card with the Cashier's Office at 970.943.3003.

2. Once your deposits are in, visit, to complete the housing contract and lifestyle questionnaire.

  • Spring 2018 Admits: contract and questionnaire available November 1, 2017
  • Fall 2018 Admits: contract and questionnaire available March 7, 2018

3. Select your Living Learning Community by visiting 

  • Spring 2018 Admits: selection available November 1, 2017
  • Fall 2018 Admits: selection available April 4, 2018
  • For questions on the housing process, contact the Residence Life office at 970.943.2101 or
Register For Classes
  • Once your tuition deposit is received and your transfer credit evaluation is completed, new students are required to complete the New Student Registration survey at
    • Spring 2018 Admits: Survey available November 6, 2017
    • Fall 2018 Admits: Survey available May 1, 2018
  • For questions on class registration, contact the Academic Resource Center at 970.943.7056 or
 Complete Think About It Course
  • Think About It is an online prevention education course from Campus Clarity that all incoming students must take before they arrive to campus. You will receive an email from Campus Clarity at the following times with a link to complete to course.
    • Spring 2018 Admits: Emails sent early December 2017
    • Fall 2018 Admits: Emails sent early July 2018
  • For questions on Think About It, contact the Office of LEAD and Orientation at 970.943.2469 or
Get Ready For Orientation
  • New Student Orientation is required for all new students to Western. This program will consist of important information about Western and the Gunnison community.  Students will be automatically signed up for Orientation when they are registered for classes and will receive a confirmation email with additional details. Learn more about the program on the New Student Orientation page.​
    • Spring 2018 Admits: Saturday January 6, 2018
    • Fall 2018 Admits: Friday August 24, 2018
  • For questions about Orientation, contact the Office of LEAD and Orientation at 970.943.2469 or
 Send Immunization and Selective Service Records
  • Colorado law requires all students to show proof of immunity against measles, mumps, and rubella. At a minimum, students must have completed the first MMR immunization before classes begin. Medical and religious exemptions are allowed. Students who plan to reside in on-campus housing may also want to consider receiving the meningococcal vaccine. If you live on-campus, proof of meningococcal vaccine or waiver is required. 
  • These forms are sent to you in a Welcome email after you are registered for classes. You can also find the forms on the Student Affairs webpage. Forms can be faxed to 970.943.2254, emailed to, or mailed to the address below with Attn: Student Affairs. 
  • For questions about these documents, contact the Office of Student Affairs at 970.943.2011 or
Submit Your Final Official College Transcripts
  • You must send your final, official college transcript(s) to the Admissions Office so a final transfer credit evaluation can be completed.
Get Your Books
  • Sign up for the Books-To-Go Program at or pick up all your books during your first week of classes at Western's Bookstore located in the University Center.
Pay Your Tuition Bill
  • You will receive a paper billing statement by mail.
    • Adding or dropping classes, changing housing or meal plans may affect your account balance. Check your current account balance through your MyWestern Account one business day after making any changes.
  • Payment is due in full on or before the first day of classes, unless you set up a W-Pay Payment Plan.
  • For questions on your billing statement, contact the Cashier’s Office at 970.943.3003 or
 Move On To Campus
  • Incoming transfer students will be able to move into their residence hall on:
    • Spring 2018 Admits: January 6, 2018 from 9 AM- 1 PM
    • Fall 2018 Admits: August 24, 2018 from 9 AM- 1 PM
  • For questions on moving to campus, contact the Residence Life office at 970.943.2101 or

Important Phone Numbers

OfficePhone #
Academic Resource Center970.943.7056
Admissions Office970.943.2119
Cashier’s Office970.943.3003
Financial Aid970.943.3085
IT Services970.943.3333
Orientation Office970.943.2469
Residence Life Office970.943.2101
Student Affairs Office970.943.2011


Please direct all mailed items to the appropriate office at:
Western State Colorado University 
600 N. Adams St.
Gunnison, CO 81231