Reservation Process

We are excited to announce our new facility management software program called Events Management System (EMS) that will be used for scheduling space in the University Center!  The new program allows us to manage all of our room reservations on-line, which means you, as the user, will be able to fill out all reservation requests and manage the details of your event through our website called Virtual EMS!

The University Center Operations staff is dedicated to providing services and maintaining facilities to support  educational programming and special events hosted by the campus community and visiting groups and organizations.

Meeting  spaces are available to the Western campus community at no charge  during regular operating hours.  A fee of $25/hr. is applied to special events requiring additional support staff and for events held outside of the regular operating hours of the University Center.

Please contact University Center Operations for current rates and to check availability.  Reservation requests for  rental of the University Theater  must be submitted minimum of 30 days prior to event date.

Reservation Process:

  1. Go to Use your Western ID and password to login.

  2. To look for space—Use Browse button on top bar and select Browse for Space. Use right hand filter button to select building.

  3. To make reservation—Go to the Reservations tab on the top bar. Select “University Center Request Form”. Follow the instructions on the Info page.

  4. Contact Sodexo at or call (970) 943-2005 to make arrangements for catering service.

  5. Cancelations must be made 72 hours prior to event start.