Satisfactory Academic Progress

Undergraduate Students

A student must make satisfactory academic progress (SAP) toward the completion of his or her course of study in order to maintain eligibility for financial assistance in future semesters. It is important to note that scholarships may have their own standards.

A student is considered to be making satisfactory progress if he or she has maintained good academic standing as defined in the Western catalog:

  • Maintain adequate pace toward graduation.  Students will be required to maintain a 75% credit hour completion rate at all times.  Pace is measured by dividing the overall credit hours earned by the overall credit hours attempted.  Example - A student who has attempted 100 credit hours and has completed 80 of those credit hours would be meeting this requirement.  This student's pace would be calculated at 80%.  He/she has completed 80% of the credit hours attempted.  Likewise a student who has attempted 100 credits and has completed 50 due to withdrawing, failing or receiving incomplete grades in courses would not be meeting SAP due to a 50% pace toward graduation.
  • Achieve and maintain a cumulative GPA of 2.0 at all times.
  • Completed all course work for graduation within 180 attempted credits (150% of the minimum graduation requirement of 120 credit hours); all transfer credits counted toward the completion of degree requirements will also be counted toward the maximum of 180 attempted credits.

Financial Aid Warning

If a student does not meet the first two requirements, he or she will receive a warning notification via Western e-mail and will have one additional semester of eligibility in which to return to satisfactory standing.  If the student has not returned to satisfactory standing after this additional semester, he or she will be suspended from further financial assistance until the satisfactory progress standards are met.

Financial Aid Suspension

If a student does not meet the third requirement, or has not returned to satisfactory standing after his/her warning semester, or withdraws from all courses, or receives the grade of "F", "TF","I","IP" or "W" in all courses attempted during a semester, he/she will be immediately suspended from financial aid eligibility.

To Regain Eligibility

When mitigating circumstances occur, such as prolonged illness, a death in the immediate family, etc., the student may appeal in writing to Student Financial Services.  The Appeals Committee will act on the appeal in a timely manner, and if approved, financial aid eligibility may be reinstated for one additional semester after which the student must have returned to satisfactory academic standing.  The Student Financial Services office may also require an academic plan that must be followed if returning to good standing is not possible in one semester's time.  If students who have previously been placed on termination subsequently fail to meet either of the two standards, future eligibility will be immediately suspended.  The student may also appeal this suspension.  A student may appeal the termination of eligibility only twice during his or her career at Western.  If mitigating circumstances do not exist, the student may secure alternative funding until the satisfactory academic requirements (see above) have once again been met.  Students must be registered in at least 6 credit hours per semester when selecting this option.

Satisfactory Academic Progress Appeal Form

Graduate Students
 

A student must make satisfactory academic progress (SAP) toward the completion of his or her course of study in order to maintain eligibility for financial assistance in future semesters.

A student is considered to be making satisfactory progress if he or she:

  • Achieves and maintains a cumulative GPA of 3.0 at the end of each semester.
  • Maintain adequate pace toward graduation.  Students will be required to maintain a 75% credit hour completion rate at all times.  Pace is measured by dividing the overall credit hours earned by the overall credit hours attempted.  Example - A student who has attempted 100 credit hours and has completed 80 of those credit hours would be meeting this requirement.  This student's pace would be calculated at 80%.  He/she has completed 80% of the credit hours attempted.  Likewise a student who has attempted 100 credits and has completed 50 due to withdrawing, failing or receiving incomplete grades in courses would not be meeting SAP due to a 50% pace toward graduation.
  • Successfully completes all credit hours they were enrolled in at the beginning of each semester.  If enrolled in fewer than 9 credits, students must pass all of the credits for which they are registered.

Financial Aid Warning

If a student does not meet the first two requirements, he or she will receive a warning notification via Western e-mail and will have one additional semester of eligibility in which to return to satisfactory standing.  If the student has not returned to satisfactory standing after this additional semester, he or she will be suspended from further financial assistance until the satisfactory progress standards are met.

Financial Aid Suspension

If a student does not meet the third requirement, or has not returned to satisfactory standing after his/her warning semester, or withdraws from all courses, or receives the grade of "F", "TF","I","IP" or "W" in all courses attempted during a semester, he/she will be immediately suspended from financial aid eligibility.

To Regain Eligibility

When mitigating circumstances occur, such as prolonged illness, a death in the immediate family, etc., the student may appeal in writing to Student Financial Services.  The Appeals Committee will act on the appeal in a timely manner, and if approved, financial aid eligibility may be reinstated for on additional semester after which the student must have returned to satisfactory academic standing.  The Student Financial Services office may also require an academic plan that must be followed if returning to good standing is not possible in one semester's time.  If students who have previously been place on termination subsequently fail to meet either of the two standards, future eligibility will be immediately suspended.  the student may also appeal this suspension.  A student may appeal the termination of eligibility only twice during his or her career at Western.  If mitigating circumstances do not exist, the student may secure alternative funding until the satisfactory academic requirements (see above) have once again been met.  Students must be registered in at least 4.5 credit hours per semester when selecting this option.

Satisfactory Academic Progress Appeal Form