General DegreeWorks Information
How do I navigate through DegreeWorks
Who can use DegreeWorks?
Can I access DegreeWorks from any computer?
Is my information confidential?
As with any other personal information that you access on-line, you should be sure to logout of your account before leaving a public computer.
How often is my information updated in DegreeWorks?
What is an Audit?
Can I see my entire class history in DegreeWorks?
Under the Audit tab, click on the Class History link for a list of classes taken at Western State Colorado University as well as transfer classes.
Is DegreeWorks the same as my transcript?
Your transcript is your official college record and must be requested from the Registration Services office by completing and submitting a signed Transcript Request form.
Who can enter notes?
How do I delete a note?
What do the various boxes on my audit mean?
[DW blank] Indicates the requirement has not been completed, and is not In Progress.
[DW check] Indicates the requirement is complete.
[DW tilde] Indicates the requirement is In Progress."
I'm receiving this error message Status = 3701.
Use the What If function, with a catalog year of 2007 or later and your appropriate program, to generate a degree audit. Please keep in mind the What-If function will not allow you to save your audit, nor will it update your information in the database.
Contact your advisor to determine your appropriate catalog and program then submit a Change of Major, Minor or Advisor form to the Office of the Registrar indicating your catalog.
What if I believe that my academic information is incorrect?
Why isn't my substitution showing?
Once the substitution is entered into DegreeWorks, it will immediately appear on your audit.
If your substitution applies to a General Education course, please allow more time as these must also be approved by the Registrar.
My transfer coursework isn't completing my requirements.
- If a transfer course originally applied to General Education requirements is missing, contact the Office of the Registrar.
- If a transfer course should apply to your major or minor, contact your advisor to submit an approved Substitution, Exemption, Catalog Extension Form. Once received and processed, your DegreeWorks audit will immediately reflect the change.
*Please Note: Any coursework that transfers in as general elective (typically noted on your evaluation as 2xx, 3xx, etc) must be applied manually.
My major requirements appear to be incorrect. What do I need to do to fix this?
Check the catalog year and area of study listed in the top left of your audit.
[DW Catalog Block]
If the catalog year, major, or minor listed is incorrect, contact the Office of the Registrar to update your information. Please keep in mind that curriculum is always changing. If your program has recently experienced a significant change, your program is NOT automatically updated. If you opt to follow the new curriculum you must submit a Change of Major, Minor, Catalog form.
*Note that you cannot change to a catalog year that is before your admission term or during a time you were not attending Western.
Who do I contact if I still have questions or believe that there is a mistake on my audit?
Beyond these Help pages, your first point of contact should be your academic advisor. If your advisor is unable to resolve your questions they may refer you to the appropriate contact person in the Office of the Registrar.
You may also submit e-mail questions to firstname.lastname@example.org, although many times an in person visit will allow us to assist you better.
There are three calculators to use:
- Graduation Calculator
- Term Calculator
- Advice Calculator
How can I achieve a certain GPA by graduation?
Your current cumulative GPA will display. Enter your required remaining credits, total credits needed to graduate, then your desired GPA. Click calculate.
[DW GPA Calc]
The calculator will recommend how to obtain your goal, if possible.
How do I project what my GPA will be at the end of the semester? If I added a late term course, how might that affect my GPA?
Your cumulative GPA and completed credits will display. Simply enter your expected grades from the pick-list next to each course you've registered for. If you anticipate adding an additional course, you may manually enter it as well. Click Calculate.
[DW Term GPA]
A summary of what was selected will be presented along with your anticipated GPA.
How many A's, B's, C's, etc. do I need to earn to achieve a certain GPA by graduation?
Your Cumulative GPA and Credits Earned will display. Enter your desired GPA and click Calculate.
Recommendations on how to achieve your desired GPA will display
What is the Planner feature in DegreeWorks?
Both you and your advisor can create academic plans. You may find it useful to create a plan for your next semester prior to your advising appointment. Some departments have large or sequential course requirements, and you may want to plan multiple semesters. Planner also allows you to enter reminders in the Notes area of Planner.
It is recommended that you create an active plan and keep it up-to-date, as this information may be used by academic departments in planning for future course offerings.
How do I create a plan?
In the future, some departments may develop templates for their majors. If your department has developed a template, you may wish to begin your plan with a template, which will lay out a suggested plan of study semester-by-semester. To do this, in the right side "Student Educational Planner" column, click "Load in a pre-defined plan." Complete the necessary information to search for an appropriate plan. Note the search form is pre-populated with your curriculum data. Select the correct plan by Catalog year and click "Load into my plan." Once the plan is populated, edit as desired, then click "Save Plan" to retain the plan of study you developed.
Will putting courses into Planner change my audit?
You can, however, see how the courses you have entered into Planner will apply by checking the box(es) next to each semester that you wish to include, then click Process New.
On the left-hand side of Planner you will see how your anticipated courses apply to various requirements. Note that you cannot save Planner audit. You may also apply a What If scenario to your Planner audit. This is especially useful if you have not formally updated your major, etc.
What if I haven't declared a major? Do I have to wait to use the Planner?
You can also use the What If option in the Planner to map out possible plans to completing various majors.
Can my advisor see my plan(s)?
Your advisor may lock a developed plan. Once your plan is locked, you will need to return to your advisor to make any additional changes.
Will entering courses in Planner register me for that semester?
How can I make sure that the courses I plan for are offered in those semesters?
If you discover that a course you had planned for is not being offered, you should identify an alternate course and adjust your plan accordingly.
Can I print my plan?
You cannot print only specific semesters, but the entire 7 pages of Planner will print.
What is the What If feature?
When selecting a projected area of study, you may also enter courses you anticipate taking. These antipated courses will show as planned on your What If audit.
Will the What If feature match emphases to the correct majors?
Make sure to check your catalog to select a valid program and match the correct major to the correct emphasis.
Can I change my major using What If?
If you decide you do wish to change program, please submit a Change of Major, Minor or Advisor form. Keep in mind, if you're changing your major you will need an advisor from your new discipline sign the form as well.
Can I save my What If scenario?
However, you can print or save your What If as a PDF by clicking the Save As PDF button before clicking Process What If.