Effort Reporting

Effort Reporting

The National Science Foundation, National Institutes of Health, and occasionally other federal sponsors of grants, contracts and subcontracts require “Time and Effort” reporting to document that salaries charged to grant accounts accurately represent the amount of effort committed to the project.  Sponsors seek this degree of accountability to ensure they only support costs incurred that are essential to the project/program effort as outlined in the award contract.  The University will strive to remain in compliance with all codes of the Federal Regulations for Federal Awards.  This is no way supersedes the policies or terms of employment detailed in the Handbook for Professional Personnel. WSCU has adopted an effort reporting system that is consistently applied campus wide for all grant awards.

Effort is defined as the portion of time spent on contracted, professional activities (research, teaching, administrative services, committee work, professional development, student advising, and other forms of service to the department, university or the community. All full- and part-time faculty and staff members who are in any way associated with sponsored projects, programs, services, contracts, or subcontracts must complete time and effort reporting while the grant award in which they are participating is active.

Effort does not include activities that are conducted outside the terms of employment at Western State Colorado University.

Western personnel charging time in any amount to a grant or contract requires effort reporting and should complete a Time and Effort Report each semester to account for 100% distribution of effort expended during the reporting period.  Effort reports are due to Accounting in Finance and Administration 15 working days after the end of each semester.  

Time and Effort Reporting Guidelines