Federal sponsors of grants, contracts, and subcontracts require “time and effort reporting” to document that salary costs charged to accounts accurately represent the amount of effort committed to the project. Sponsors seek this degree of accountability to ensure they only support costs incurred that are essential to the project/program effort. These guidelines are further explained in the Office of Management and Budgets’ Circular A-21, Section J-10. This policy in no way supersedes the policies or terms of employment detailed in Western State Colorado University Handbook for Professional Personnel.
All full- and part-time faculty and staff members who are in any way associated with sponsored projects, programs, services, contracts, or subcontracts may be asked to complete time and effort reporting while the grant award they are participating in is active.
Effort is defined as the portion of time spent on contracted, professional activities, such as research, teaching, administration services, committee work, professional development, student advising, or other forms of service to the department, university, and/or the community.
Effort does not include activities that are conducted outside the terms of employment at Western State Colorado University.
When required per the award contracts, or requested by the administration, faculty or professional staff time charged in any amount to a federal, state, or privately sponsored activity will complete a Time and Effort Report once a month, accounting for 100 percent distribution of effort expended during the reporting period, if requested by administration or required by the granting agency. Effort Reports will be due to Academic Affairs by the 10th day of every month following a month of work funded in part by a grant/contract.