Annual Security Policies and Report

Western State Colorado University Campus Security Services Mission Statement

The mission of the Western State Colorado University Campus Security Services is to help provide a safe and secure environment for students, faculty, staff and visitors. This is accomplished through a community friendly approach, visibility of security personnel, 24-hour accessibility, roving patrols and cooperation with all local emergency agencies.

Campus Security Department Jurisdiction

Western Campus Security Services is not a law enforcement agency. The primary jurisdiction of the Western campus lies under the authority of the Gunnison Police Department. As a public institution, Western is bound to uphold all Federal and State laws. University security guards do not have arrest powers, law enforcement efforts are performed in conjunction with municipal, county, state and federal agencies as appropriate.

Roles of Campus Security Services

  1. Assist the Gunnison Police Department in providing safety to Western.
  2. Manage the Western Emergency Operations Plan.
  3. Interpret, provide revision, communicate, and enforce University policies.
  4. Support all departments of the Western campus community.
  5. Support all local law enforcement and emergency management.
  6. Investigate, assess, and respond to campus incident scenes.
  7. Prepare detailed reports and submit work orders after incidents and, when possible, perform minor maintenance repairs and custodial duties.
  8. Provide security for the Western infrastructure.
  9. Provide safety escorts on-campus for students, faculty and staff.

Campus Security Services Department Contact Policy

All non-emergency campus crimes, other than low level cooperative under age alcohol pour-outs, are to be reported to Western Campus Security Services. Contact the Campus Security office phone at 970.943.3084 or the Campus Security cell phone at 970.209.1020. In the case there is no guard on duty contact the Campus Security emergency cell phone at 970.209.8798. The Campus Security representative will contact the Gunnison Police Department if needed and document the incident.

Procedures for Reporting Crime on Campus

Western uses the 911 system. For all campus emergencies immediately call 911. This service is available on a 24-hour basis.

Emergency Notification System

Western uses the Rave Mobile Safety System as our primary emergency notification system. This system has had tremendous success across the country. Students, faculty and staff are strongly encouraged to register for this service. All Western students, faculty and staff receive an email at their Western email addresses, asking them to sign-up with Rave Mobile Safety System. Students will continue to receive messages requesting that they sign-up until they have done so. Western will conduct tests of the Rave Mobile Safety System periodically throughout the academic year to ensure the system is working properly.

Please ensure that you check your Western email on a regular basis for any updates or news about the Rave Mobile Safety System.

Emergency Operations Plan, Emergency Response and Evacuation Procedures

Western maintains a comprehensive Emergency Operations Plan. It is the responsibility of the vice president for Student Affairs and the director of Campus Security Services to develop, implement and maintain the plan. The Emergency Operations Group reviews the effectiveness of the plan on an annual basis.

The Western administration will immediately notify the campus community in the event and confirmation of an emergency or dangerous situation involving an immediate threat to the health or safety of the campus community. Primary notification will be through the Rave Mobile Safety System.

The decision to notify the community will be based on a case by case basis. The initial recommendation will be made by campus security and/or law enforcement personnel at the scene and they will request notification of the campus community based on their professional judgment. This recommendation can be made to any senior administrator, but is typically made to the President, Vice President for Student Affairs or the Vice President for Enrollment Management. However, the president and cabinet have ultimate decision-making authority in all emergency situations, and it is their responsibility to initiate policy decisions. Every effort will be made to convene this group as soon as possible after an emergency has been declared.

The persons responsible for sending the official notification to the campus community may include, but is not limited to, the vice president for Student Affairs, the vice president for Enrollment Management, the Director of Campus Security Services, or the Director of Marketing & Media. In the event of an incident that would require the larger community to be notified, information will be sent through the internet and local/regional media.

Campus Security and designated persons will test the emergency notification system and provide ongoing training/outreach for emergency response and evacuation procedures on an annual basis and document the information concerning a description of the exercise, (i.e., date, time and if announced or not announced). This documentation will be kept in the Annual Security Report file at the Office of Student Affairs or the Office of Campus Security Services.

To see the Public Emergency Operations Plan (EOP), click HERE.

Crisis Prevention and Management Team

The Crisis Prevention and Management Team is an administrative decision-making group that was formed to help prevent and respond to critical behavioral incidents that may occur at Western. Critical behavioral incidents are generally defined as, but not limited to, those campus situations that may involve a mental health emergency, a mental health crisis, or disruptive behavior that may threaten life, health, safety or property, or those which impact the University community. The Crisis Prevention and Management Team’s purpose is to assist with decision-making, communication flow and operational response capability in dealing with crisis/emergency situations or incidents. The team meets bi-monthly or as needed in an emergency situation throughout the academic year.

Mental Health Emergency

A mental health emergency is a life threatening situation in which an individual is imminently threatening harm to self or others, severely disoriented or out of touch with reality, has a severe inability to function, or is otherwise distraught and out of control.

Mental Health Crisis

A mental health crisis is a non-life threatening situation in which an individual is exhibiting extreme emotional disturbance or behavioral distress, considering harm to self or others, disoriented or out of touch with reality, has a compromised ability to function, or is otherwise agitated and unable to be calmed.

Disruptive Behavior

Disruptive behavior interferes with the instructional, administrative, and/or service functions of the University.

The Crisis Prevention and Management Team include:

  • Vice President for Student Affairs-Chair
  • Associate Vice President for Student Affairs
  • Associate Vice President for Academic Affairs
  • Director of the Academic Resource Center
  • Director of Campus Security Services
  • Director of Human Resources
  • Director of Residence Life
  • Director of Midwestern Colorado Mental Health/Western Counseling Center
  • Counselor, Western Counseling Center
  • Crisis Counselor, Midwestern Colorado Mental Health
  • Chief of Police (or designee) Gunnison Police Department (as needed)

Title IX/Sexual Harassment and Discrimination Policies

Title IX/Sexual Harassment and Discrimination Policies serve all members of the University community, including students, faculty and other academic personnel, staff employees, non-students or non-employee participants in university programs. These policies strive to:

  • Resolve and investigate complaints of sex discrimination and sexual harassment (including sexual assault) in a prompt and equitable manner.
  • Provide prompt and effective response to reports of sex discrimination or sexual harassment in accordance with university policies and procedures.
  • Provide a non-threatening environment for students or employees to report alleged acts of sex discrimination and sexual harassment.

"Title IX of the Education Amendments of 1972 (Title IX), co U.S.C. §§ 1681 et seq., and its implementing regulations, 34 C.F.R. Part 106, prohibit discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance. Sexual harassment of students, which includes acts of sexual violence, is a form of sex discrimination prohibited by Title IX." 1


1Office for Civil Rights, United States Department of Education. "Dear Colleague." Letter. 4 Apr. 2011. MS.

Title IX Coordinator

The Coordinator's responsibilities include overseeing all Title IX complaints and identifying and addressing any patterns or systemic problems that arise during the review of such complaints. The Title IX Coordinator has ultimate oversight responsibility.

Sara Phillips
Director of Student Engagement Orientation
University Center 118

Sexual Assault Policy

Western will not tolerate sexual assault in any form including acquaintance rape. A student charged with sexual assault can be prosecuted under Colorado criminal statutes and disciplined under Western’s standards of conduct. Even if the criminal justice authorities choose not to prosecute, the University can pursue disciplinary action. This discipline may include suspension or expulsion from the University.

Title IX protects students from sexual harassment/violence in a school’s education programs and activities. This means that Title IX protects students in connection with all the academic, educational, extracurricular, athletic, and other programs of the university, whether those programs take place in the University’s facilities, at a class or training program sponsored by the University at another location, or elsewhere, including university transportation. For more information on Title IX, please contact the Office of Student Affairs, Taylor Hall 301.

Western's jurisdiction extends beyond the physical boundaries of the campus whenever the student violates the policies and standards of conduct outlined in the Western Student Handbook. Thus, a sexual assault involving members of the Western community that takes place off campus can be adjudicated through the campus judicial system. Campus judicial decisions are based on a “preponderance of evidence” in contrast to the criminal justice system whose burden of proof is “beyond a reasonable doubt”.

Students who have been sexually assaulted are highly encouraged to report the crime to the local police. It is the student’s decision on reporting to campus authorities.

Individuals who have been sexually assaulted and those accused of sexual assault are entitled to the following:

  • Assistance with changes in on-campus housing and academic arrangements as needed
  • To be informed of the status of the case at any time
  • To have counsel or a support person present throughout the hearing
  • A timely adjudication process without unnecessary delays
  • To have a closed/confidential hearing
  • To be informed of the outcome of the hearing


Click HERE to see Western’s Sexual Harassment Policy (p. 51) in the Western Student Handbook.

Eliminating Sexual Harassment and Discrimination

Western State Colorado University seeks to eliminate sex discrimination and sexual harassment (including sexual assault) by:


Click HERE for a list of local and campus resources and phone numbers.

Missing Student Policy and Procedure

Western takes student safety very seriously. To this end, the following policy and procedure has been established to assist in locating Western students living in Western owned on-campus housing who, based on the facts and circumstances known to Western, Western has determined to be missing.

At the beginning of each academic year, Western will inform students residing in on-campus housing that Western will notify either a parent or an individual selected by the student not later than 24 hours after the time the student is determined to be missing. This information will include the following:

  • Students have the option of identifying an individual to be contacted by Western not later than 24 hours after the time the student has been determined to be missing. Students can register this confidential contact information through the Department of Residence Life.
  • If the student is under 18 years of age, and not an emancipated individual, Western is required to notify a custodial parent or guardian not later 24 hours after the time that the student is determined to be missing.
  • Western will notify the appropriate law enforcement agency not later than 24 hours after the time that the student is determined to be missing.
  • If Western Campus Security or law enforcement personnel has been notified and makes a determination that a student who is the subject of a missing person report has been missing for more than 24 hours and has not returned to campus, Western will initiate the emergency contact procedures in accordance with the student’s designation.

Western will adhere to the following notification procedure for a missing student who resides in on-campus housing. Once Western receives a missing student report via the Office of Student Affairs, Campus Security, Department of Residence Life or other source, the following offices will be notified:

  1. Campus Security
  2. Office of Student Affairs
  3. Department of Residence Life

Any official missing person report relating to this student shall be referred immediately to Western Campus Security. If Western Campus Security, after investigating the official report, determines the student has been missing for more than 24 hours, Western will contact the individual identified by the student, the custodial parent or legal guardian if the student is under 18 and not emancipated, or local law enforcement if these do not apply.

Upon notification from any entity that any student may be missing, Western may use any of the following resources to assist in locating the student. These resources may be used in any order and combination.

  1. Through the Department of Residence Life, the AD/RD/RA may be asked to assist in physically locating the student by keying into the student’s assigned room and talking with known associates.
  2. Western Campus Security may search on campus public locations to find the student (library, dining hall, etc.).
  3. Western Campus Security may issue an ID picture to assist in identifying the missing student.
  4. The Office of Student Affairs may try to contact known friends, family, or faculty members for last sighting or additional contact information.
  5. The campus or academic departments may be contacted to seek information on last sighting or other contact information.
  6. Western Campus Security or Office of Student Affairs may access card access logs to determine last use of the card and track the card for future uses.
  7. Information Technology (IT) Services may be asked to look up email logs for last login and use of the Western email system.
  8. Western Campus Security may access vehicle registration information for vehicle location and distribution to authorities.
  9. If there is any indication of foul play, the Gunnison Police Department will immediately be contacted for assistance.

Off-Campus Policy

Western believes that a student's behavior in the larger community may be grounds for misconduct action, provided that the behavior could have serious adverse impact on the University community. The University believes that all students are responsible for obeying federal, state, and municipal laws; violation of these laws can lead to misconduct action by the college. Therefore, the University has established procedures with the Gunnison Police Department for notification of criminal activity by individuals known to be Western students, regardless if they live on or off campus.

Drug and Alcohol Policies and Education Programs

Campus drug and alcohol policies are outlined in the Western Student Handbook. In summary, the University is subject to the laws of the State of Colorado and will act in accordance with those laws and University policies in the event of violations. Additionally, the campus does not permit alcohol use in most campus buildings or on grounds unless approval is granted for special circumstances.

Western routinely offers drug and alcohol awareness programs. In addition, some special programs and organizations include: Western’s Responsible Alcohol Partnership, National Collegiate Alcohol Awareness Week, National Drug Awareness Week, and BACCHUS (a national student organization to promote responsible drinking). Professional and student staffs are trained to intervene and refer any instances in which drug or alcohol is an issue to the proper authorities.

Campus Policies on Facilities Security

All residence hall and campus apartment exit doors are locked on a 24-hour basis. Outside keys are issued to all hall/apartment residents. Resident Assistants are on duty 8 p.m. to 8 a.m. The Library is open from 7 a.m. to 12 a.m. Monday through Thursday, and until 6 p.m. on Friday. On the weekends, the hours are 10 a.m. to 6 p.m. on Saturdays and 10 a.m. to 12 a.m. on Sundays. All classroom buildings are open from 6 a.m. to 10 p.m. These buildings are routinely patrolled during evening hours.

Campus Security routinely engages in auto, bike and foot patrols during their working hours. In conducting patrols of campus, security personnel check to see that locks and other door hardware are functional and report any needed repair to Facility Services.

All residence hall and campus apartment building exit doors are locked on a 24-hour basis. Students are responsible to carry room keys/ key cards at all times. Propping doors during these closed hours is dangerous to the student population and property and, therefore, prohibited. Students found responsible for propping doors can expect judicial sanctions, and even potential legal action.

Programs on Security Information and Crime Prevention

The Department of Residence Life and other campus organizations engage in a variety of informational and preventative programming. The Gunnison Police Department also makes presentations in the residence halls and campus apartments. Western works closely with the Gunnison Police Department in an effort to deliver additional security and crime prevention programs. Such efforts include, but are not limited to: Victim's Advocate Services, the Jubilee House, "Coffee with a Cop" (Officer Access Program), bicycle registration, the Good Neighbor Program and party management brochures, assistance with events management training, and regular meetings with the Chief of Police and the Office of Student Affairs.

Western will notify students, faculty and staff through the RAVE Mobile Safety System and other means of communication as deemed appropriate to warn students about crimes that have been perpetrated in order to prevent similar crimes from happening in the future.

Campus Security Department Documentation

Western Campus Security maintains a daily security log that records all campus crimes and security related issues.

Annual Security and Fire Safety Report (ASFSR)

In support of and pursuant to the Clery Act, the University publishes an Annual Crime Report that is available October 1st of each calendar year. These crime statistics are gathered by the Gunnison Police Department, Western Campus Security Services, Western Department of Residence Life, and Western Office of Student Affairs. This report is distributed to current students and employees by a direct email message stating where the report is posted on the University's website: Annual Security and Fire Safety Report (ASFSR) 2012.

Individuals may also request a paper copy of this report.

To access the annual fire safety policies and report, please go to: Annual Fire Safety Policies and Report

If you have any further questions regarding this report, please call or write the Vice President of Student Affairs, Office of Student Affairs, Taylor Hall 301, Western State Colorado University, Gunnison, CO 81231, 970.943.2011.