Conference Assistants

Interested in being a summer Conference Assistant for the 2014 season?

You can view the job description below.  Contact Kristen Satterlee at ksatterlee@western.edu for more information.  Application process begins March 6th.

  1. Title:    Conference Assistant

 

  1. General Description:

The Summer Conference Assistant works in conjunction with the Office of Residence Life & Conference Services to deliver quality service to conference guests who visit Western State Colorado University during the summer months.  Responsibilities include, but are not limited to, day-to-day conference support, residence hall administration, linen service, customer service, “on-call duty”, conference group check-in and check-out, and additional duties as assigned.

 

  1. Responsibilities:
  • Assist with projects at the beginning of the season which may include moving furniture, inventorying conference supplies, and preparing halls for guests
  • Work with Conference Supervisors and Residence Life staff in coordinating all lodging, meals, and facility usage for the season
  • Communicate with and provide special needs for individual conference groups
  • Work with individual conferences with all facility needs on campus including:
    • Access to academic buildings and gym facilities
    • Room setups
    • Water station setups
    • Practice field coordination
  • Setup and assist with AV needs for individual conferences
  • Work with Campus Security regarding incidents involving conference groups
  • Respond to the day-to-day needs of the conference groups to insure quality service
  • Help with greeting summer guests in the Dining facility
  • Work with Conference Supervisors and Residence Life staff in preparing all residence halls for conference guests
  • Dispersing linens to all rooms and areas as needed
  • Removal of all linen from rooms
    • Coordinating pickup time of linens with linen service
  • Act as an ambassador to the summer conference guests for Western
  • Serve in on-call rotation with other Conference Assistants
  • Assist with conference group check-in and check-out and help distribute and retrieve keys
  • Attend and participate in weekly staff meetings
  • Attend conference group meetings as requested
  • Work in conjunction with custodial staff to provide services to guests in residence halls
  • Attend required staff training
  • Other duties as assigned

 

  1. Time Commitment:

This is a 3/4 time position with varied work hours including evenings and weekends.  The average workweek is 30 – 35 hours.  Approximate dates of employment are May 27, 2014 through August 20, 2014 with the possibility for work projects prior to May 27th start date.

  1. Remuneration:

Hourly wage of $8.50 to be paid monthly